European Commission - Specific RTD programme in the field of Information Technologies
"Supporting the growth and spread of the Information Society"
February 1997
This document introduces procedures and rules for preparing proposals against tasks 3.12 Multimedia Support Networks and 7.16 Business Innovation Transfer
There are specific documents that introduce procedures and rules for preparing proposals against R&D; Tasks themes.
Another Specific Information Document is available for proposers of R&D; proposals in the domain of Long term Research (LTR).
Finally a number of Specific Information Documents are made for proposals for Preparatory, Support and Technology Transfer Activities, as this one.
Proposers who are new to Esprit are advised to refer first to the Introduction for Proposers and the Work programme of Esprit.
All documents are available on request at the Esprit Information Desk:
Tel: +32 2 296.85.96 Fax: +32 2 296.83.88 E-mail: Esprit@dg3.cec.be
The emergence of technologies allowing digital representation and distribution of audio-visual materials has given rise to enormous opportunities for the commercialisation of those technologies within Multimedia Systems and of content materials within Multimedia Applications. In order to foster the uptake of multimedia systems within European industry and the development of a content industry related to European culture and interests, the necessary expertise and facilities must be developed within an infrastructure that will support the identification and development of a wide range of new business opportunities and address the existing shortage of suitable materials.
The potential size and diversity of the world-wide market for multimedia systems and applications is such that it is of strategic importance to many of Europe's largest industrial organisations. The participation of these organisations will create further opportunities for the SMEs whose early presence and history of innovation in the field will continue to be a major asset. However, the predominance of SMEs, many of which are very small companies, has resulted in a fragmentation of the multimedia industry and a scarcity of qualifications, funds and business management skills.
The emerging multimedia industry must develop new skills, new ways of working and an understanding of the many diverse activities that contribute to the creation and commercial exploitation of multimedia systems and content. The objective in establishing a network of European Multimedia Support Networks is, therefore, twofold:
The objectives of this task are to provide support for and the actual transfer of business innovation experience and knowledge to organisations outside the Programme. The activities of this task are to transfer the innovation experience and knowledge to business in general, as well as to specific sectors, by providing the infrastructure, and management, by identifying, developing and providing services, e.g. proximity consultancy for SMEs; and by providing methods, infrastructure, storage and dissemination channels for the knowledge base for analysing and measuring business innovation. The monitoring and assessment of pilots are part of the activity.
The activities must be centered around the state-of-the-art, the Innovation in Business Pilots (task 7.12), the Business Innovation tools and methodologies (tasks 7.13 - 7.15 ), and the receiving sectors' needs and constraints. Transfer of knowledge from pilots should include user experience.
The aim of Business Innovation Transfer is to set up support structure with network projects for the collection, analysis, classification, storage and dissemination of experience and knowledge in the domains of business process engineering, technologies and methodologies and the employment of the human resources. The structures should facilitate links with national and international activities within and outside Europe for the benefit of European industry.
This should also enable setting up structure for monitoring of the pilots with assessment of best practice actually employed.
The Call for Proposals to establish Multimedia Support Networks or Business Innovation Transfer Networks as part of a European network of service providers complements other tasks in the Multimedia Systems or Technologies for Business Processes Domains of the Information Technology Work programme. Support/Transfer Networks will provide a range of services that address the emerging transfer needs of European industrial customers for multimedia systems and applications, and business process technology. In order to fulfil the objectives stated above, successful proposers will have to demonstrate their understanding of the scope and purpose of the Call:
The commercial outcome of an R & D project is normally discussed within a proposal in an exploitation plan. For the Support/Transfer Networks Call, where the perspective is one of service-provision and not of R&D;, the "Exploitation Plan" should be understood as: "Business Plan". This shows the direction of the focus: The Networks, being service provider, will exploit "results" or services from the first day of operation with the ambition of becoming self-sustaining within the time frame of the proposal.
The preparation of a realistic Business Plan is a pre-requisite for assessment of the commercial viability of a Support/Transfer Network Proposal. This plan provides evidence of the commercial opportunities open to the consortium, determines how and when resources should be allocated to service-provision and allows the consortium to make its own assessment of the potential return on investment that can be achieved. Proposers are encouraged to demonstrate the revenue potential of activities or services, and particularly the interdependencies between income generating services and those that are essential to the work of the Support/Transfer Network but are not of "commercial" nature. As such, it provides the information that underpins all of the other evaluation criteria.
For the purpose of this Call, Multimedia is defined as a digital representation of signals perceived by humans through sight, hearing, touch, taste, smell, etc.; or produced through voice, movements and tools such as pen, violin, camera, computer, etc. Thus it includes text, graphics, images, speech, music, video, animations, virtual reality, etc. The technologies of multimedia allow separate information streams to be recombined, interactively and in real-time, when used.
The Multimedia Industry consists of all organisations involved in the creation, production, trade, integration or delivery of multimedia content within computer-mediated applications. This list includes electronic publishers and title developers working in conjunction with owners of content, freelance authors and designers, using the products of authoring and delivery platform providers and delivering content through network operators/service providers as well as through physical distribution channels. Products and services may be stand-alone, or embedded within more complex systems. The capabilities of multimedia technologies will impact on other conventional industries, including manufacturing, retailing, advertising, leisure, film / television, education and training. The development of the industry will also be dependent on the participation of industrial and science parks, professional bodies, investors, legal advisors and other specialist service-providers.
A very important element of the Business Innovation Transfer Networks is cooperation. The emphasis will be on integrating, coordinating and assimilating actions, so European wide support is established and a strong framework installed. It is therefore necessary to have common enough objectives of the Transfer Networks selected, for their future existence; moreover to build bridges between the Transfer Networks themselves, and extend the bridges to the Business Innovation Pilots. The selection process of proposals will address this issue. It is very important that the selected projects will work within a common framework in evaluating the performances of the Pilots they will be monitoring. The common framework will be based on the suggestions set forth in the selected proposals, on how Best Business Practices can be benchmarked and measured. An important thing is the presentations of results from the pilots, whether in the form of business cases or by other applicable methods. The above framework will be worked out in cooperations between CEC and the selected projects during negotiations, based on their proposals.
The aim is to strive for strong coverage of participating countries in the Esprit program, coverage of different industrial and commercial sectors, different regions and other relevant factors, that are needed to build synergy and extended services, to transfer innovation, experience and knowledge to European industries to increase their competitiveness. Proposers should therefore be aware of this specific criteria, not that each project should cover necessarily different sectors, or have partners from all the countries; rather the fact they will need to cooperate with other projects that are selected and have to be flexible enough to be able to meet that criteria in later stages. The proposals selected for funding, will during negotiations, be required to assess the possibilities of cooperations with projects within the same task and amend their Technical Annex to incorporate it. The infrastructure for the co-operation will be built during the negotiations, based on the specifics of the selected proposals.
To be able to cooperate, there is a need for a common coordinating management of the Business Innovation Transfer Networks. Preferential thing is to have one of the projects that will be selected to take over that task, in cooperation with CEC. Proposers can therefore have as an addendum to their proposal, a proposal of how they would like to tackle the task of coordinating and managing common aspects of the Business Innovation Transfer Networks. In this addendum there should be a description of how the consortia would handle this task, the effort they foresee and associated budget, both in terms of unit prices and total ones. This budget should be kept separate from the main proposal budget and not included in the total. The final form and budget of the coordinating management are subject to negotiations.
For the purpose of this call, which emphasises the need for services to be based on the participation of industrial interests, the definition above illustrates the enormous range of commercial activities that may be provided by a consortium of industrial partners. Within Support/Transfer Networks where significant potential benefit to European Industry as a whole can be demonstrated, as well as to the European Industry, organisations from third countries outside of the European Union and states associated with the programme will be allowed to participate at their own cost. For other participation (non-associated states) participation must be justified on a mutual benefit basis.
Support/Transfer Networks will provide expertise and resources capable of servicing the needs of the European industry on a commercial basis. The opportunities for service providers will grow in step with the growth of the industry itself. The objective of the Call for Proposals regarding Multimedia Support Network is to support the needs of European organisations producing multimedia systems, multimedia applications and/or multimedia content on a continuing basis. For Business Innovation Support Activities the main objective is to provide support for and the actual transfer of the business innovation experience and knowledge to organisations outside the Programme. Funding will follow similar rules as for R&D; projects under the IT Call, with the specifics laid out in section 2.2. It will be limited to meeting, in conjunction with proposers' own investment, the cost of establishing a viable and self-sustaining service-based business within an agreed period of time.
The current and increasing diversity of industrial needs related to multimedia has created the opportunity for a wide-range of support services. The viability of specific commercial activities can only be demonstrated through careful analysis of the needs of a specific part of that industry and its market-place. The same applies to different sectors and regions within the business sector, where different commercial transfer activities are viable.
No attempt is made to define an a priori set of services that can or should be provided by a Support/Transfer Network consortium. The industrial relevance of a proposal will be judged by the validity of the analysis of industrial needs and the ability of the proposers to service those needs, including the ability to deliver services, or facilitate service-delivery, in a cost-effective way across national boundaries.
A Multimedia Support Network consortium could represent the interests of the multimedia industry itself, its customers, service providers and relevant third-parties (such as equipment manufacturers or network operators) in many different ways; as participants, as sponsors or as users of services. The same reality is in fact true for the Business Innovation Transfer, where Network consortium could represent the industry, commerce, consultancies, business schools, business associations, etc. The nature of the Network and the services to be provided will dictate the requirements by which the roles and capabilities of proposers will be evaluated.
The Call criteria include statements on the innovative nature of the planned activities, through new or improved services. These should be seen as complementing, and not competing with, existing service-providers. Additionally, since the criteria require that Support/Transfer Network activities should be in line with the business objectives of the proposers, care should be taken to differentiate between existing business activities and those planned in response to the Call.
The standard criteria for evaluation of IT (Esprit) proposals require identification of any relationship between the proposed activities and other projects or proposals for projects funded by national or international programmes. In particular, it is anticipated that activities funded as Supporting Actions under the IT and Telematics Applications Programmes or the ACTS National Host initiative may provide a useful starting point for planning and launching a Support/Transfer Network project. Proposers should take care to differentiate between activities funded under those programmes and the additional activities that lead to the creation of a self-supporting service network. Proposals must make clear how the proposed additional activities extend and give added return on the investment in the existing project(s). Proposers also need to understand that each Programme will take decision based on the proposal submitted to it and the specific objectives of the workprogramme.
With respect to proposals based on existing or planned activities funded under national initiatives, the objective of the Framework Programme is not to support regional activities but to help to extend them to provide a European dimension. In general, it is necessary to consider those aspects of a proposal which fulfil the requirement for delivering a European dimension to projects funded under the Call and other activities of a national or purely local nature. While local needs may give rise to genuine opportunities for support activities, these should be complemented by comparable activities elsewhere in Europe in order to operate across borders and cater for any European customers who may wish to use the service(s). Where a proposal under the Call identifies a requirement for initial funding to establish a non-commercial service in, e.g., universities or other institutions, the principle of subsidiarity dictates that the continued funding of the service should be at the National level.
Support/Transfer Networks operating within a network of excellence that provides additional value over and above simple service-provision will rely on the characteristics of that network. Proposers should consider the potential value offered by existing European networks and parallel National networks, such as trade, professional and user organisations and the emerging Multimedia Special Interest Groups.
Finally, the nature of the agreement between partners in the bidding consortium is extremely important, since consortia will be embarking on commercial activities from the very beginning of the project. In particular, the nature of relationships, if any, with third party suppliers need to be explained. The proposal must include a description of the basis for this agreement [including a Memorandum of Agreement between main partners]. Should the partners foresee to enter into a legally binding agreement they need to inform the Commission prior to or at the same time as signing that contract. Expert evaluators will assess the proposals using the criteria derived from the themes above and set out in detail in section 3.3. The criteria are designed to provide a fair, practical and consistent way of establishing to what extent proposals meet the goals of Esprit. The same set of criteria are used in all evaluations of Support/Transfer Network proposals.
The programme is open to all legal entities - i.e. people and organisations - established and carrying out RTD activities in the Member States of the European Union (industrial firms both large and small enterprises aimed at bringing products and services to the market - universities, higher education institutes, research organisations, etc.), and to the Joint Research Centre of the EC.
The group of proposers must contain at least two non-affiliated industrial participants from different member states or from one member state and one state associated and financially contributing to the Programme.
Participation in this programme, with financial contribution from the EU, is open to any legal entity established or carrying out RTD activities in a third country associated with and contributing financially to the implementation of this Programme.
These are currently: Iceland, Israel, Liechtenstein and Norway.
Legal entities established and carrying out RTD activities in other European countries or in countries who have concluded an S&T; agreement with the EU (not financially contributing as described above) may participate in the programme on condition that:
the participation is in the interest of EU policies
the minimum stipulated number of legal entities from the EU and associated and financially contributing states are involved
These states are at printing date: Albania, Armenia, Azerbaijan, Belarus, Bulgaria, Cyprus, Czech Republic, Estonia, Georgia, Hungary, Latvia, Lithuania, Malta, Moldavia, Poland, Romania, Russia, Slovakia, Slovenia, Turkey and Ukraine, for which financial support by the EU, would in the case of acceptance of the proposal, normally be provided from funds other than the Esprit budget (an explicit request for such funding has to accompany the proposal).
Swiss, Australian and Canadian organisations may participate under the above conditions, but without funding from the EC. It is expected that agreement with South Africa will be reached in early 1997, so that organisations from South Africa may from then on also participate under the above conditions without EC funding.
Legal entities established in states other than above listed, may participate on condition that:
the participation contributes effectively to the implementation of the Programme and provides mutual benefit to the interests of the EU and the state concerned
the minimum stipulated number of legal entities from the EU or associated and financially contributing states are involved
Organisations from Japan, Korea, New Zealand, Taiwan and the USA are not eligible for funding from the EU.
For organisations from other countries, financial support by the EU may be provided from funds other than the Esprit budget. An explicit request for such funding has to accompany the proposal.
International Organisations may participate on condition that:
the participation contributes effectively to the implementation of the Programme
the minimum stipulated number of legal entities from the EU or associated and financially contributing states are involved
Financial support from the Esprit Programme may be provided to international organisations situated in Europe on a case by case basis. An explicit request for such funding has to accompany the proposal.
If your proposal is successful in the evaluation and is selected for further negotiation, the Commission services will contact you for finalisation of the Project Programme and budgetary aspects.
The Project Officer assigned to be the responsible Commission official will provide you with the necessary documentation. The time needed in this phase depends on the complexity and evaluators' comments, but normally negotiations would take between 4 and 8 weeks if the work is well planned by the consortium.
The contract used for these tasks will normally be a standard RTD contract or an Accompanying Measure contract.
The contract provides explicit definitions of the partnership, the reporting obligations, the allowable costs and other financial conditions and the intellectual property right conditions. The contractual terms cannot be overruled by a consortium agreement, but the latter is recommended to provide further detail for the consortium on management and exploitation aspects.
The essential contractual/financial aspects for the contracts are the following:
The ESPRIT programme has procedures for both one and two step proposal submission and evaluation.
The submission and evaluation of the proposals as described in this information package will be done in a single step. Proposers must submit a full proposal before any evaluation takes place.
All proposals are evaluated by a panel of specially selected experts who are all bound by a confidentiality agreement and a code of conduct to avoid conflicts of interest. The evaluation will be exclusively based on the criteria set out in this section and will include assessment of the conformity of the work with the objectives and topics as stated in sections 1.1 and 1.3 of this Specific Information Document. The evaluation will be carried out under the responsibility and co-ordination of the Commission who will also interact with associate Programmes, e.g. Telematics Applications, ACTS, IMT.
When making a proposal, proposers should ask themselves the following questions:
The industrial relevance concerns the industrial context the proposal refers to, including market situation, needs and opportunities, technical state-of-the-art, and outstanding problems.
The objectives set the specific business and technical targets to be achieved by the proposers, whereas results define the concrete outcomes of the project. They should be innovative within their specific industrial context and provide benefits to a wider community than solely the proposers themselves.
The proposers include both individual proposers with their profiles and skills and their collaboration, where synergism among partners roles should appear. The soundness of the proposing group is not limited to the technical ability to perform the work, but includes aspects such as whether the work is in-line with the core business of proposers and whether business co-operation among participants is possible, credible and potentially successful.
Exploitation planning addresses the ways to achieve business objectives and provide the expected benefits during and after the project, whereas the work planning mainly concerns the identification of activities needed to achieve technical objectives and how they are co-ordinated with the business aspects.
Duration and resources concerns the staffing and time scale of activities identified in the work plan, whereas Project management focuses on how all the components above are managed to achieve success.
You should keep the above basic questions in mind while fulfilling the criteria detailed below. These criteria address the different aspects of a proposal in detail, and will be used by the expert evaluators to assess how it answers the basic questions above, while conforming with the scope and objectives of the Programme and showing the necessary European-level added value.
The criteria are designed to provide a fair, practical and consistent way of establishing to what extent proposals meet the goals of Esprit. The same set of criteria are used in all evaluations of Industrial R&D; proposals.
In this section we will specify the recommended structure of, and the evaluation criteria which need to be satisfied by proposals.
You may submit proposals in any official language of the EC. However, it is appreciated to supply at least the summary in English as this will assist the speedy evaluation of proposals.
The description of the proposal structure given below, includes the criteria which have to be addressed in each of the sections. Certain criteria might be addressed in several sections. In such cases it is advised to refer in the relevant section to other places in the proposal which should be taken into account for assessment.
To complete Part 1 of the proposal you need to complete all the forms as given in Annex 1. You can obtain an electronic version of these forms on a diskette or download it from the Esprit Web pages. You are strongly recommended to use this method of data preparation and send the prepared diskette along with the proposal.
If you use the diskette or Web software to prepare a diskette, it will make it easier to fill in the data correctly. You can also make clear print-outs and it will help Commission services to enter your data quickly in their database. Of course, you may complete the paper forms, or the forms as they are provided by other programmes for RTD Project proposals, as these contain the same questions. In either case, please follow carefully the detailed instructions.
A complete Part 1 comprises :
Part 2 (your project description) should follow the recommended structural outline given below and provides all the information requested in not more than 30 pages. It should contain the following sections:
The description of these sections as well as the criteria used for assessment are given below. Evaluators will be asked to use these evaluation criteria to assess your proposal.
It goes without saying that evaluators are best helped in conducting their task if the information provided is concise and follows the recommended structure. Any irrelevant information should be avoided.
This section should be one page and should capture the essence of the proposal. It should summarise :
Note: This may be a copy of the 1000 character summary given in Part 1 (form 1a).
The rationale for the project should be clarified. In particular:
Criteria to be addressed in this section are:
Important aspects are:
Criteria to be addressed in this section are:
Address the relevance of the work to the competitivety of European industry and the interdependence with ongoing national, European or international programmes
Criteria to be addressed in this section are:
Describe concisely the work planned to achieve the objectives of the project and include the following elements :
Criteria to be addressed in this section are:
Outline the consortium's strategy for setting up services. It should include the exploitation/business plans of each of the partners in terms of :
Criteria to be addressed in this section are:
The project management could form one of the work packages described under Project Work plan. Here one should address:
Criteria to be addressed in this section are:
Present the rationale for the specific consortium and include:
Criteria to be addressed in this section are:
The duration should be rationalised in relation to the objectives to be achieved. Estimates of the resources (manpower, equipment, etc.) should be presented for each partner for each work package and summarised at the project level.
Criteria to be addressed in this section are:
Each proposal must have a co-ordinating proposer, shortly co-ordinator, and this section of the information package is primarily directed to him. Normally, the co-ordinator will become the project co-ordinator, if the proposal is ultimately successful
Proposals should be submitted by you, co-ordinator, and you will be responsible for the liaison with the Commission.
You should submit one full original of each proposal plus 6 copies. This includes the forms and any useful information you choose to include, as long as it is relevant and limited in length.
It is your responsibility to assemble the proposal and you should submit it in one parcel.
It is also your responsibility to ensure that the proposal is delivered at the appropriate address before expiration of the deadline.
Your proposal should be sent by courier or postal services or delivered by hand to:
IT Programme OfficeYou must clearly mark on the parcel:
'Confidential: Proposal for the programme for RTD in Information Technologies (Esprit)'
Do not send proposals by fax or E-mail. Do not announce by fax or telephone that the proposals are in the mail. Faxes and telephone calls of this nature hinder the operation of the Commission in handling proposals, and will not be acknowledged. Until two weeks have elapsed, do not telephone or fax to enquire whether your proposal has been received.
Do not send or deliver your proposal to Esprit Commission Offices. This would create considerable delays. The only correct address is the one mentioned above.
The deadline for submission of the proposal is normally three months after the date of the Call for Proposals. The precise information is given in each call and should be carefully checked and adhered to. Proposals which are received after the deadline are not eligible.
In the case that an RTD proposal results from a SME Exploratory Award and the share in the proposed project costs of the SME proposers which received the award will be more than half of the total proposed cost, the RTD proposal can be submitted continuously, at any time.
You should include – in the parcel in which the proposal is delivered - a separate envelope containing the official 'Acknowledgement of Receipt' form as given in the Annex. On this you – the co-ordinator - must put your organisation's name and address and the title of the proposed project. This will ensure that the acknowledgement is returned to you correctly addressed.
Before it is returned, however, the Commission's reception staff will record the date of receipt and a unique reference number on the form. This reference number must be used in all subsequent correspondence relating to the proposal.
You should ensure that all proposers are given the proposal reference number and use it in all contacts with the Commission.
If you do not receive an 'Acknowledgement of receipt' within two weeks after the closing date of the Call, or the date of submission in case of a continuous Call, you should send a fax to the IT Programme office (Fax: + 32 2 6637200), indicating the acronym, title, domain, type of action and name of co-ordinator. You will receive an answer by fax within one week. You are strongly advised to retain proof of dispatch if the proposal is mailed or send by courier.
You are advised to submit proposalsonly once and not to send proposals which are essentially the same to different domains of the Esprit Programme or different programmes.
If the proposal is related to other Esprit domains or to other Community programmes you are advised to indicate this in the proposal itself or in an attached covering letter.
In any case you should give details of similar proposals on form 1a and sign the declaration.
The IT programme will take your comments in account and when appropriate involve the other domains or other programmes in the evaluation.
The IT programme reserves the right to redirect proposals to another domain than that indicated by the proposers or to another programme if EC staff or evaluators indicate that that would be more appropriate.
If there are further questions on the content of this Specific Information Document or if there is a need for further clarification in matters relating to the call, please contact:
| Esprit Information Desk European Commission DGIII/F N105 8/94 Rue de la Loi 200 B1049 Bruxelles, Belgium. |
telephone: +32.2.296.85.96 fax: +32.2.296.83.88 email: Esprit@dg3.cec.be |
| FORM 1a : PROPOSAL ADMINISTRATIVE SUMMARY | |||||||
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Programme Name: Esprit |
Acronym:(max 10 chars) | ||||||
| Proposal Title: | |||||||
| Contact Person during the Proposal Evaluation | |||||||
| First Name: | Family Name: | ||||||
| Organisation Name: | |||||||
| Department Name: | |||||||
| Street Name: | Street No: | ||||||
| Post Code | City | Country: | |||||
| Telephone: | Fax: | ||||||
| E-mail: | |||||||
| Project synopsis (maximum 1000 characters) | |||||||
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| |||||||
| Please sign your answer to the following question | |||||||
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To the best of your knowledge, has this proposal, or a proposal that is similar in content, with your involvement or with the involvement of any of the partners in your consortium, been submitted to any other domain of Esprit or EU research programme? Yes / No If your answer is Yes, please give details (title of proposal, coordinator, name of programme, when submitted). Signature of Contact Person............................................................................................ | |||||||
| FORM 1B : PROPOSAL ADMINISTRATIVE SUMMARY (continued) | |||||||
| Proposal resources breakdown | |||||||
|
Programme Name: Esprit |
Action Type: MN | Acronym (max 10 char): | |||||
| Proposal Title (max 160 char): | |||||||
| Work Programme Tasks (c): | |||||||
| 1st Choice: |
2nd Choice: | 3rd Choice: | Duration (in months) | ||||
| List of participants | |||||||
|
No |
Organisation Names (d) |
Country (b) |
Admin.Role (b) (C/P/A) |
Org. Type (b) |
Funding Regime (e) (S/A) |
Global Costs in ECU (f) |
Effort in Person Years (g) |
| Total Costs: | Total Funding: | Total Person Years: | |||||
|
Please copy this form if more space is needed to list the participants. The participation in the Proposal of all the Partners and Associated Partners, and at the levels indicated above, must be formally sanctioned by representatives of the said organisations in letters accompanying the proposal. | |||||||
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(b) A list of codes is supplied in this Annex. (c) See Work programme. (d) Short name for participants that use such a name in Form 2, and legal name if such a short name does not exist. (e) S for shared costs funded at 50% and A for Research Institutes or Universities with funding at 100% of additional costs. Research Institutes or Universities might be obliged to be funded at 100% of additional costs if they cannot demonstrate that an analytical budget accountancy system is used which can appropriately support the cost reporting required. (f) If funding regime A is chosen, the figure should only cover additional costs. Costs per partner are not required for short proposals. (g) In case of funding regime A, the figure should cover the whole effort (and not only the additional one). | |||||||
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| FORM 2 : INDIVIDUAL PARTICIPANT PROFILE | |||||||
| Programme Name: Esprit | Acronym: | ||||||
| Proposal Title: | |||||||
| Legal identification of the Participating Organisation | |||||||
| Short name (h): | Legal Status (i): | Organisation Type(l): | |||||
| Company Registration No: | VAT No: | ||||||
| Legal Name (j): | |||||||
| Department Name (if applicable): | |||||||
| Legal address of the Participating Organisation | |||||||
| Street Name: | Street Number: | ||||||
| Post Code: | City: | Country : | |||||
| Telephone No: | Fax No: | ||||||
| Organisation's role in the proposal | |||||||
| Administrative role (l) (C/P/A): | Functional role(l) (S/U): | Relevant industrial sector (l): | |||||
| Organisation details (if applicable) | |||||||
| Number of employees: | Is the participant an SME (Y/N)? (k) | ||||||
| Is your organisation affiliated to any other participant(s) in the proposal (Y/N)? (k): | |||||||
| If the answer is Y, please indicate the participant(s) name(s): | |||||||
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(h) A Short name should be included only if it is in common use outside the organisation (max. 20 char.). (i) e.g. SA, Ltd, GmbH, AG, EEIG, etc. (j) The legal name is the one used in contracts. (k) For definition see glossary. (l) A list of codes is supplied in this Annex. | |||||||
| 1. Action Types | |||||
| MN | Multimedia Support Networks / Business Innovation Transfer | ||||
| 2. COUNTRY | |||||
| Code | Name | Code | Name | Code | Name |
| A | Austria | FL | Liechtenstein | N | Norway |
| B | Belgium | GR | Greece | NL | Netherlands |
| CH | Switzerland | ISR | Israel | P | Portugal |
| D | Germany | I | Italy | S | Sweden |
| DK | Denmark | IRL | Ireland | SF | Finland |
| E | Spain | ISL | Iceland | UK | United Kingdom |
| F | France | L | Luxembourg | ||
| Other according to standard ISO list | |||||
| 3. ADMINISTRATIVE ROLE | |||||
| C | Coordinator | A | Associate Partner | P | Partner |
| 4. ORGANISATION TYPE | |||||
| U | University | A | Public Administration | R | Research Institute |
| I | Industry | O | Other | ||
| 5. FUNCTIONAL ROLE | |||||
| S | Supplier | U | User | ||
| Please note that this relates to the specific role that your organisation has in this proposal with respect to its expected results. If both apply please choose the one most relevant in this project. | |||||
| 6. INDUSTRIAL SECTORS | |||||
| Identify the relevant industrial sector of the organisation in the proposal and include the corresponding code in the appropriate space on Form 2 | |||||
| Code | |||||
| Business | |||||
| Finance and Insurance | FI | ||||
| Business, legal and management consultancy; holdings | BC | ||||
| Publishing, printing and reproduction of recorded media | PP | ||||
| Real estate activities | RE | ||||
| Renting and leasing | RL | ||||
| Lodging and restaurants | LR | ||||
| Technical testing and analysis | TA | ||||
| Wholesale and retail trade; repair of goods | WR | ||||
| Community activities | |||||
| Community service activities | CS | ||||
| Education | ED | ||||
| Energy production and distribution; gas and water supply | EN | ||||
| Health and social work | HS | ||||
| Recreational, cultural and sporting activities | RC | ||||
| Recycling | CY | ||||
| Post and telecommunications | PT | ||||
| Transportation services | TS | ||||
| Engineering (other than software engineering) | |||||
| Electrical engineering and related technical consultancy | EE | ||||
| Mechanical engineering and related technical consultancy | ME | ||||
| IT activities | |||||
| Audiovisual consumer electronics | IA | ||||
| Electronic components | IC | ||||
| Electronic engineering and related technical consultancy | IE | ||||
| Industrial process control systems | IP | ||||
| Office machinery and computers | IM | ||||
| Software consultancy and supply, data processing and related Services | IS | ||||
| Manufacturing | |||||
| Aircraft and spacecraft | AS | ||||
| Metals and alloys | MA | ||||
| Chemical products | CP | ||||
| Fabricated metal products, except machinery and equipment | FM | ||||
| Food products and beverages | FB | ||||
| Furniture | FV | ||||
| Leather and leather products | LL | ||||
| Machinery, electrical and electrical instruments | EQ | ||||
| Medical, precision and optical instruments | IN | ||||
| Non-metallic mineral products | MP | ||||
| Pharmaceuticals, medicinal chemicals and botanical products | PH | ||||
| Pulp, paper and paper products | PA | ||||
| Rubber and plastic products | RU | ||||
| Textile and textile products | TE | ||||
| Vehicles for land transportation | VL | ||||
| Vehicles for sea transportation | VS | ||||
| Wood and wood products | WW | ||||
| Other activites | |||||
| Agriculture and forestry | AF | ||||
| Construction and building | CB | ||||
| Fishing | FS | ||||
| Mining and quarrying | MQ | ||||
| Telecom products | IT | ||||
| Activity code not provided above | NN | ||||
European Commission
Directorate General III: Industry
RTD: Information Technologies
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Please write the name and address to |
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VERY IMPORTANT We may ask the representatives of proposers to attend meetings and/or provide further information at any time after the closing date and especially in the first two months after this date. In your own interest please ensure that representatives are available at short notice during this period. | |
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To be completed by Coordinating Partner | |
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Reference : | |
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Proposal Title : | |
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Acronym : | |
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Domain : | |
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To be completed by Esprit Evaluation Coordinator | |
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We are pleased to acknowledge receipt of your proposal above on :..................................................................
Yours sincerely, | |
| Affiliated Organisation | Two organisations are affiliated if either one directly or indirectly controls the other or if both are directly or indirectly controlled by the same parent organisation. Organisation A is considered as controlling B if:
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| CORDIS | Community Research and Development Information Service (see Section 5 in Introductory Booklet) |
| EC | European Commission |
| EU | European Union |
| EEA | European Economic Area, includes the EU, Iceland and Norway. The EEA agreement is not in force for Liechtenstein at the time of printing this document |
| EEIG | European Economic Interest Grouping. A legal entity consisting of several European organisations which could participate as such in a project under an EU programme. A guide to the role of EEIGs in RTD can be obtained from the IT Programme Information Desk (see section 5 in Introductory Booklet) and more detailed documentation is also available from Directorate General XV (Financial Institutions and Company Law) |
| EFTA | European Free Trade Association, includes Iceland, Liechtenstein, Norway and Switzerland |
| ESSI | European Software Systems Initiative, a best practice activity in ST |
| HPCN | High Performance Computing and Networking: one of the four focused clusters in the IT work programme |
| ICT | Information and Communication Technologies |
| IiM | Integration in manufacturing: one of the four focused clusters in the IT programme |
| IT | Information technology |
| IPR | Intellectual property rights |
| JRC | Joint Research Centre of the EC |
| LTR | Long term research: one of the domains in the IT work programme |
| MS | Multimedia systems: one of the three domains of underpinning technologies in the IT work programme |
| OMI | Open microprocessor systems initiative: one of the four focused clusters in the IT work programme |
| RTD | Research and technological development, including demonstration |
| SME | Small/medium sized enterprise. For SME Exploratory Awards, enterprises will be eligible if they satisfy simultaneously the following three criteria:
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| ST | Software technologies: one of the three domains of underpinning technologies in the IT work programme |
| TBP | Technologies for business processes: one of the four focused clusters in the IT work programme |
| TCS | Technologies for components and subsystems: one of the three domains of underpinning technologies in the IT work programme |
National Contact Points will help if you have any questions about the Programme and the preparation of proposals.
A list of National Contact Points is available for consultation.
| Download a version of this document | ||
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The URL of this document is /esprit/src/mm-supp.htm
It was last updated on 5 March 1997 and is maintained by Susan Panter