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Proposal Submission Forms

Proposal Preparation Tool (ProTool)

This tool helps proposers to prepare the administrative and technical information of a proposal. You must select your forms amongst the available ones.

With ProTool, a proposal may be submitted electronically (by email or web upload) after importing a valid certificate and 'sealing' the package using the software provided.

Alternatively, once the proposal has been prepared and saved, ProTool generates the PDF file that must be printed with the Acrobat Reader. This form can then be posted.

Important: All the information necessary to complete the proposal form is in the Guide for Proposers. Pay special attention to the information on the footnotes referring the specific fields in the form.

Instructions for downloading ProTool, the ProTool User Guide and contact details for the ProTool helpdesk are available on the ProTool Web Page .

Download PDF Forms

Alternatively, the proposer may prefer to download directly the PDF application form . By opening this file with the Acrobat Reader (version 3.02 or above), it is possible to fill in the forms on your screen and print them page by page. You cannot, however, save the file with your encoded data.

When submitting by paper, the form will be read by an Optical Reader, so to minimise the possibilities of your proposal details being read incorrectly, we would kindly ask you to read and follow these notes carefully:

  • Please keep forms as clean as possible and do not fold, staple or amend them with correction fluid.
  • Please, disable the print option "Fit to page" / "Shrink to fit" of Acrobat Reader before printing the forms.
  • Do not send MS Word versions to the Commission. Only forms with original layout will be accepted.

IMPORTANT : In order to complete the PDF forms on your screen, you will need to download the Adobe Acrobat Reader 3.02 or above . The most recent version of Adobe Acrobat Reader can be downloaded free of charge from the ADOBE Web site.


Notice 15.12.1999

Administrative Forms marked with **Revised** have been updated to reflect a number of changes, including the on-going modifications to the thematic priorities of the specific programmes.

Please note that the thematic priorities contained in Annex 1 will be subject to change over the coming months. Potential proposers should, therefore, pay particular attention to the version date given for Annex 1, and make sure that they always use the latest version.

Administrative Forms for:

Marie Curie Fellowships:

Euratom-Specific Forms:

SME Specific Measures:

Note: All forms are available in PDF format.

PDF files:

In order to complete the PDF forms on your screen, you will need to download the Adobe Acrobat Reader or above (free of charge).

In order to view documents in Portable Document Format, you will need to download the Adobe Acrobat Reader or above (free of charge).

Minimum browser requirements

Please note that during peak hours (10:00 - 17:00 C.E.T.) the download time might be slow and we therefore encourage users to try again at another time.

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