Privacy Statement
1. The Specific e-Service for this Invitation/registration relative to the above meeting
This e-Service is made available on this web page in order to offer an online electronic registration for the above mentioned meeting. While registering your personal data will be collected and further processed for the purposes detailed hereafter under point 2. As this e-Service collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.
2. What personal information do we collect, for what purpose and through which technical means?
Identification Data
The personal data collected and further processed are the above fields used in the form. The purpose of the processing of personal data for the e-Service as well as for the meeting is: Management of the meeting, including management of: lists for contacts, invitations, participants, reports, distribution of reports, feedback on reports, meeting follow-up, follow-up meetings, follow-up actions, information sharing, etc. The legal basis for the organisation of this meeting, including its management and the related processing, is the following: Sixth European Framework Programme for Research and Technological Development
3. Who has access to your information and to whom is it disclosed?
The access to all personal data as well as all information collected in the context of this meeting, and the organisation thereof, is only granted through UserId/Password to a defined population of users. These users typically are: The chairman and the secretary of the meeting, both supported by a team in the operational service(s) inside DG Information Society. In order to keep the network of the participants operational a contact list of participants is shared between attendees. The report including the presence list is shared between participants and distributed to all organisations represented in the meeting. As reports of these kind of official meetings are Commission documents, they underlie Regulation (EC) 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents. No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.
4. How do we protect and safeguard your information?
The collected personal data and all information related to the above mentioned meeting is stored on the servers of DG Information Society, the operations of which underlie the Commission's security decisions and provisions established by the Directorate of Security for this kind of servers and services. Access to all collected personal data and all information related to the above mentioned meeting is only possible to the above described populations with a UserId/Password.
5. How can you verify, modify or delete your information?
In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified resp. corrected, or deleted, please write an e-mail message the functional mailbox address mentioned hereafter under 'Contact Information', by explicitly specifying your request. Special attention is drawn to the consequences of a delete request, in which case any trace to be able to contact you will be lost.
6. How long do we keep your data?
Your personal data is kept as long as follow-up actions to the above mentioned meeting are necessary with the regard to the purpose of the processing of personal data for the e-Service as well as for the meeting and its related management. All personal data will be deleted 1 year after the last action in relation to the meeting.
7. Recourse
Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor.