Community Research and Development Information Service - CORDIS

Legal notice

This World Wide Web site contains the "Community Research and Development Information Service - CORDIS".
IMPORTANT LEGAL NOTICE
The information on this site is subject to a disclaimer and a copyright notice.

Disclaimer Notice

The site includes information, and the software and media on which it is operated or contained, (individually and collectively the "Information") which is made available by the Publications Office of the European Union (the Publications Office). Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.

However the Commission accepts no responsibility or liability whatsoever with regard to the material on this site. This material is:

  • Information of a general nature only which is not intended to address the specific circumstances of any particular individual or entity
  • Not necessarily comprehensive, complete, accurate or up to date
  • Sometimes linked to external sites over which the Publications Office has no control and for which the Publications Office assumes no responsibility
  • Not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

Please note that it cannot be guaranteed that a document available online exactly reproduces an officially adopted text, so that only European Union legislation published in the paper editions of the Official Journal of the European Union is deemed authentic.

It is our goal to minimise disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The Publications Office accepts no responsibility with regard to such problems, or the consequences thereof, incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to contravene any requirements laid down in applicable national law nor to exclude liability for matters that may not be excluded under that law.

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Copyright notice

© European Union, 1994-2013

Except where otherwise stated, downloading and reproduction, for personal use or for further non-commercial or commercial dissemination, of documents or information available on the CORDIS website are authorised subject to the condition that due acknowledgement is given as follows:

  • to the appropriate copyright holder:
    © European Union [EU agency or other decentralised organisation], [year(s)]
  • and to the source: CORDIS, http://cordis.europa.eu/

The permission granted above does not extend to any textual or artistic material (drawings, photos, audio, video, etc.) on this site which is identified as being the copyright of a third-party. In these circumstances, authorisation to reproduce such material must be obtained from the appropriate copyright holders.

All logos and trademarks are excluded from the above-mentioned general permission.

Translations of documents or information into languages other than the language editions officially published on the CORDIS website are subject to the conclusion of a free of charge licence agreement. For this purpose, relevant requests, as well as any other copyright queries if in doubt regarding the re-use of CORDIS documents or information, shall be addressed in writing to:

Publications Office
Resources and Logistics Directorate
Calls for Tender, Contracts and Copyright Unit
Copyright and Legal Issues Section
2, rue Mercier
2985 Luxembourg
Luxembourg
Fax: +352 292942672
E-mail: copyright-info@publications.europa.eu

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CORDIS Privacy Notice


Thank you for visiting CORDIS, the Community R&D Information Service (cordis.europa.eu/home_en.html), which is operated by the European Union to facilitate the exchange of information between the various players active in the fields of R&D and technological innovation. The purpose of this Privacy notice is to inform users of the CORDIS Website about what information might be collected about them when they visit this site, how this information is used, if it is disclosed, and the ways in which we protect users' privacy.

Introduction


The European Union is committed to protecting your privacy.
Your data is covered by Regulation (EC) 45/2001 of the European Parliament and of the Council of 18th December 2000 on the protection of individual with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.

Should we ask you to provide any personal information while you are using the CORDIS website, it will only be used in accordance with this privacy notice.

Some CORDIS pages contain links to other websites. We are not responsible for the privacy policies or practices of third party websites.

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Why do we collect and store personal data?


We may use your personal information to:

  • enable your use of certain services available on the website;
  • send you email notifications which you have specifically requested;
  • produce statistical information about our users - but this information will not be used to identify any individual user;
  • deal with enquiries and complaints made by or about you relating to the website
  • administer the website;
  • improve your browsing experience by personalising the website.
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Who is responsible for this data processing?


The data controller is the Head of the CORDIS unit of the Publications Office of the European Union.
In respect of the personal data in project records and research results, personal information provided to the European Union for publication (e.g. information concerning involvement in an EU-funded R&D project) and their recording, storage and processing in the Participant Portal and the front-end and back office systems of the research area, the controller is indicated in the privacy notices of these systems:

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What information do we collect?


To register as a CORDIS user, the Single User Registration service requires the following fields to be provided: username, password, title, first name, family name, email address, organisation name and type, country.

You can also provide the following optional fields to help CORDIS gain a better understanding of user needs: postal address, city, postcode, telephone and fax number, language preferences, sex, age bracket, area of research interest, subject interest, principal use of CORDIS.

The following CORDIS applications require you to provide additional personal data:

  • Partners service: non-mandatory - personal expertise, skills and competences, research infrastructures of the organisation, social networks, links to projects, results, publications and news, identification as an NCP. Depending on your privacy settings, your lists of partnership requests, connections, groups and recommendations may be visible for other users;
  • CORDIS Wire: mandatory - referee's or employer's details (first and last name, address, postcode, city, country, telephone and e-mail). These details are required to maintain the quality of the service. They will not be passed on to any third parties. Referees will only be contacted if further clarification of your registration details is necessary;
  • Email notifications: non-mandatory - areas of interest by ticking/selecting from a menu of the most popular fields of interest, namely news, EU research and R&D and Innovation Events;
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Who do we share your personal data with?


The collected data will be treated confidentially and used only by the relevant teams of the Publications Office and its contractors for the purposes foreseen in this privacy notice.

If you register for the Partners Service, your data will be visible for the other users who can use them to contact you. We will not share your personal data with third parties for direct marketing purposes and we have no commercial interests in your data.
However, data may be transmitted to bodies responsible for monitoring, inspection or regulatory tasks under EU law, e.g. the European Anti-Fraud Office (OLAF) or the teams performing administrative investigations.

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How long is personal data retained?


If you are a registered user and you have not logged into any CORDIS service for 2 years, you will receive an email warning you that your profile and data will be automatically deleted if you do not connect in the following month.

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How can you access, correct and delete your personal data?


You have the right to obtain a copy of any personal information that we hold about you, to correct or update this information
You can request to delete your registration data if there are no outstanding issues. By deleting your data, you terminate any related services and access rights.

If you wish to access or correct your personal information, you may either do this yourself online, or contact the CORDIS Help Desk

We will take reasonable steps to help verify your identity before granting access or making corrections.

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How do we prevent unauthorised access to or use of your personal data?


We maintain physical, electronic and managerial procedures to protect and prevent unauthorised access to your data and ensure it is used correctly.
Members of our staff who have access to personal data are required to protect it in a manner consistent with this privacy notice.

Although we cannot guarantee the security of data sent over the internet, we offer secure protocols (https) for certain services.
You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).

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What is considered unacceptable behaviour?


In certain interactive CORDIS services, in particular the Partners Service, users may contribute further information about themselves and other users. CORDIS may remove this information if it is considered to be contrary to the interests of the service or a user.

A non-exhaustive list of unacceptable content includes: obviously commercial promotion, defamatory or offensive comments, copyright breaches.

Abuse can be reported directly within the service or by contacting the CORDIS Help Desk. We will endeavour to delete any unacceptable content as soon as possible.

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Personal data in project records and research results


Some CORDIS databases may contain personal information provided to the European Union for publication (e.g. information concerning involvement in an EU-funded R&D project). In the context of transparency of a modern public administration, and in order to facilitate access to people involved in EU-funded research, CORDIS publishes the contact details of participants in such research projects or results. This information is considered as "public information" in the sense of Commission Decision 2006/291/EC,Euratom of 7 April 2006 on the re-use of Commission information and is published by CORDIS in good faith, as provided by the European Commission.

These individuals' personal data shall be used only to contact them for matters related to their function. Therefore, processing this information in a way incompatible with this purpose (such as further transmission, further publication, direct marketing and requests for information, which differ from the matters indicated) is illegal and liable to consequences according to applicable legislation.

If we publish your personal data in the context of EU-funded research, information on the processing of your data can be found in the privacy notices of the "Participant Portal" and the "Electronic Proposal Submission Service", and are covered by the notifications to the Data Protection Officer of the European Commission DPO 978 and DPO 2382. You can consult the Register of the Data Protection Officer on http://ec.europa.eu/justice/data-protection/bodies/officer/index_en.htm.
The privacy notice of EPSS is available here

If you wish to remove your data from public view, please contact the controllers indicated in the privacy notices above.

You can also contact the CORDIS Help Desk, stating the reason for removal. As this information is considered public information (see first paragraph above), only legitimate requests to change or delete data can be fulfilled. For further details please visit http://ec.europa.eu/research/

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Other technical details


Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both "session" cookies and "persistent" cookies on the website. We use the session cookies to keep track of you whilst you navigate the website, for web analytics or to temporarily record the state of a service.
We use the persistent cookies to enable our website to recognise you when you next visit, for example, to retain your username for a login.

Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We do not permit the use of third party cookies.

Log files

We may collect, store and use the following kinds of personal information:
information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, website navigation and details). None of this information is used to identify you personally.

Email policy

Our policy is to only send you emails that you have chosen to receive. Emails from CORDIS will inform you of which service has sent the email and how to change your email preferences.

We may email you in special circumstances, for example, an important general announcement or a significant change to a CORDIS service that you use.

Where feasible, email addresses on CORDIS are not published "in the clear" to avoid email address harvesting for spam. A contact form (MailAnon) allows users to send an email without seeing the email address.

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Changes to this privacy notice


CORDIS may change this policy from time to time by updating this page. Please visit regularly to stay informed about how we handle your personal data.

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Last updated on: 2013-01-16