Community Research and Development Information Service - CORDIS


USE-IT Report Summary

Project ID: 653670
Funded under: H2020-EU.3.4.

Periodic Reporting for period 1 - USE-IT (Users, Safety, security and Energy In Transport Infrastructure)

Reporting period: 2015-05-01 to 2016-04-30

Summary of the context and overall objectives of the project

The transport network across Europe faces challenges relating to carbon reduction targets, energy security, and depletion of natural resources, without sacrificing its efficiency and compromising mobility. In addition, the road and rail infrastructure in particular are ageing and require renewal. Simultaneously, advances in sensors, mobile communications, smart ticketing and ‘big data’ offer the potential for customers to become an active part of the transport operations system and have the information to make decisions – for transport to enable ‘mode agnostic’ personal and business travel and – for freight operators to have more resilience and better reliability in their systems.
The European transport system faces also an unavoidable societal challenge, which is achieving new levels of resource-efficiency, environmental-friendliness, safe and seamless transport for the benefit of citizens, the economy and society.In order to tackle the challenges and reap the benefits outlined above, infrastructure owners and transport operators will be required to work together, along with other crucial stakeholders, to share knowledge and cooperate in a way that will be beneficial to all parties, and this proposal seeks to facilitate this.The objective of this project is to better understand the common challenges experienced across transport modes, bring representatives of transport modes together to share experience and skills and to develop a set of common research objectives. The project will draw upon the experience gained from the Joint European Transport platform with the focus on infrastructure operations, and will also focus on research objectives presented in the Forever Open Road programme and the work of the FORx4 - Forever Open Road, Railway, Runway and River – A Cross-modal transport initiative for research for which FEHRL produced a ‘Point of View’ document.

Work performed from the beginning of the project to the end of the period covered by the report and main results achieved so far

1. WP1 - Project Management
• Preparation of deliverable D1.1 – Project Management Structure and Quality Assurance Plan

• Development of project document templates
The following USE-IT project templates were prepared

Template Usage Name
Agenda Used at each Project meeting USE-iT FOX Meeting Agenda Template.doc
Attendance list Used at each Project meeting USE-iT FOX Attendance List Template.doc
Deliverable integrated peer review report Used for internal review before submission of the Deliverable to the EU USE-iT FOX Deliverable Integrated Peer Review Template.docx
Deliverable peer review report Used for internal review before submission of the Deliverable to the EU USE-iT FOX Deliverable Peer Review Template.docx
Deliverable Used for official reporting to the EU USE-iT FOX Deliverable Template.docx
Minutes Used at each Project meeting USE-iT FOX Meeting Minutes Template.docx
Milestone Used for official reporting to the EU USE-iT FOX Milestone Template.docx
Presentation Used at each Project meeting and external presentation USEiT FOX Master template.ppt
Progress report Used for internal reporting USE-iT FOX Progress Report Template.docx
Task report Used for internal reporting USE-iT FOX Task Report Template.docx
Working document Used for internal use USE-iT FOX Working Document Template.docx

The templates are stored on the USE-iT website (

• Organisation of project meetings
The following project meetings have been organised:
- USE-IT Kick of Meeting; 7 – 8 May 2015, Brussels
- Technical Project Management Meeting, 16 – 17 July 2015, London.
The Technical Project Management consists of the WP leaders and the project coordinator
- Technical Project Management Meeting, 13 October 2015, Ljubljana
- 1st Project Management Meeting, 13 – 14 October 2015, Ljubljana
- 2nd Project Management Meeting, 20 January 2016, Brussels
- 3rd Project Management Meeting, 21-22 April 2016, Warsaw

• Internal Financial Reporting
An internal financial report (using USE-IT Financial Report Template) was prepared at the end of the first 6 months of the project (covering May 2015 – 31 October 2015). Input was provided by each partner and Coordinator provided all partners with the updated budget files, including the comparison of the planned and already spent budget.

2. WP2 - User Information

The project partners participated in all 3 project management meetings and provided input about the project progress within WP2, those were: 1st PMG Meeting in London in July 2015, 2nd PMG Meeting in Ljubljana in October 2015 and the 3rd PMG Meeting in Warsaw in April of 2016. We also have regular WP2 conference calls once a month and if needed more often to discuss project progress and status of deliverables within WP2. The project partners delivered D.2.1 Report on Preliminary Investigation Across Modes and Domains on time after conducting a through QA/QC Procedures.

IBDiM, the WP leader, also participated and presented during the TRB Workshop on Cross-Modal Transport Technologies and Application organized by FEHRL in January 2016 in Washington D.C.
We also participated and presented USE-iT Project results during the TRA 2016 Invited Session on Cross Modal Transport in April 2016 in Warsaw.

WP2 has been contributing a lot to the overall vison of the project and how the deliverables should be approached to fulfil the project goals and objectives. We helped creating the review templates as part of Deliverable D.1 and are constantly monitoring progress and quality of the work produced in our work package. IBDiM also conducts monthly teleconferences with other work package leaders in addition to the ones conducted specifically for WP2 partners and 3rd parties to ensure smooth flow of information regarding project deliverables, etc.

3. WP3 - Safety and Security

During the first reporting period, the main achievements in WP3 are:
• Completed Task 3.1 (a) and (b), performing a preliminary investigation into the different technologies and approaches that ensure Safety and Security in all transport modes;
o Performed a high level state of the art review in Safety and Security across all four transport modes and domains;
o Gathered a detailed list of 39 technologies, methodologies and approaches that ensure safety and security and that have cross-modal potential;
• Completed Task 3.2, holding a stakeholder Workshop where the information gained from the preliminary investigations was presented
o Brought together infrastructure owners, operators and other stakeholders from across all transport modes at a Stakeholder Workshop on 21st January 2016, to present the preliminary findings, to get their input and feedback and to simulate discussion on common challenges and opportunities across modes;
o Summarized the results of the Workshop;
o Organized a stakeholder survey sent to more than 300 stakeholders in which they were asked specific questions on Safety and Security;
• Started Task 3.3, finalizing the list of topics to focus on their cross-modal potential
o Developed rating methodology for performing a qualitative assessment of all 39 technologies & approaches (the results of the workshop were also taken into account)
o Reached a final list of topics with cross-modal potential for Safety and Security
o Started organizing interviews with international stakeholders across all modes to identify the barriers and opportunities, translating into research gaps;

4. WP4 - Energy and Carbon

A. Information on carbon and energy technologies
WP4 has succeeded in gathering a wide range of relevant information on technologies and approaches to reduce carbon and energy consumption. A total of 111 technologies and approaches were identified by the project partners from the literature review.
Information about each technology such as its benefits, barriers to implementation and applicability to different modes was captured in a summary template.
B. Capturing stakeholder views
A total of 67 stakeholders completed the questionnaire from different countries and modes, providing information on their experiences in relation to carbon and energy. The key findings of the questionnaire were that:
• The majority of stakeholders who responded were working towards national targets (70%) or European targets (56%);
• 54% of stakeholders said that action had taken place because of the targets in place to reduce energy and/or carbon emissions of operations;
• 81% of stakeholders responded that finance was the main barrier to new technologies/approaches; this was followed by technical reasons (44%) and issues with standards/specifications (32%);
• 61% of stakeholders said that vehicles offered the greatest potential to reduce energy and/or carbon emissions; this was followed by technology (57%), infrastructure (46%) and government/procurement/targets (42%);
• Over half of the stakeholders (51%) did not currently use a form of energy harvesting or renewable energy technologies in their organisation;
• Just under two-thirds (64%) of stakeholders suggested that there is potential for energy harvesting recovery in their sector.

C. Stakeholder engagement
The workshop engaged stakeholders from across modes in discussion on carbon and energy. Useful feedback was obtained on the technologies presented and the workshop also generated a great deal of interest in the project and cross-modal collaboration.
D. Evaluation of the technologies
A method of evaluation of the technologies were successfully developed and implemented. Ten technologies with the most potential were developed.

5. WP - Dissemination

Task 5.1.1: Dissemination plan
A dissemination strategy plan was developed and completed by month 3 as Deliverable 5.2. In coordination with the REFINET project (see Task 5.3 below), two stakeholder lists were also defined at the beginning of the project to cover the above-mentioned SRG and “COMMUNICATE” experts and included each partner’s input of their main target stakeholders for the dissemination activities.

Task 5 1.2: Dissemination tools
A logo, Powerpoint template, flyer and poster were designed at the beginning of the project, with the latter two using the project logo and covering the project concept and objectives. This flyer has been distributed so far at all key events outlined below.

Supporting all activities of USE-iT (and its sister project FOX) is the website at and also accessible from This website, active from mid-July 2015, provides an overview of the activities of the project and includes confidential information to project members. It also acts as a principal means of publication for news and updates (see more details in Deliverable 5.1 – Dissemination tools). And as a first step and to complement the website and draw key stakeholders to the published information, a dedicated LinkedIn group was set up in October 2015 for FOX and USE-iT under the umbrella of the FEHRL’s FORX4 initiative from which these projects were born.
Face-to-face meetings were be organised with selected stakeholders to engage them and raise awareness in the first months of the project. The project consortium is using its strong network to promote the awareness of the topic and engage with relevant stakeholders at key meetings. As can be seen from the list of events carried out so far, partners are presenting at conference series such as the Transport Research Arena, TRB, etc.

Task 5.3: Clustering and liaising with other relevant RDI projects.

Coordination of activities with two other Horizon 2020 projects, namely the FOX and the REFINET project, are bringing additional benefits to each of the three projects. FEHRL is the project coordinator of both FOX and USE-IT which means that the synergies are being be provided
on the highest level. Several USE-IT partners are involved in the work of other two projects which makes an excellent opportunity to create synergies between projects.

The consortia of three projects (USE-iT, FOX and REFINET ), as a first step in making this possible, have agreed to work together to enhance the performance of multi-modal transport infrastructure. These projects share the same field of research and exploitation; respond to similar stakeholders while at the same time working on different issues. Of particular importance to these projects is the opportunity such cooperation gives in disseminating project results to a wide community of stakeholders.

Progress beyond the state of the art and expected potential impact (including the socio-economic impact and the wider societal implications of the project so far)

The project will deliver a number of specific outputs, which will be delivered in the short term, i.e. by the completion of the 24 month project period. These will comprise:
a) Collation of reports in each of the three technical Work Packages (WPs - WP2, User information; WP3, Safety and Security and WP4, Energy and Low Carbon) on the common
challenges and opportunities across the modes and domains.
b) For each WP, the project will develop a set of common research challenges, which will cover at least two transport modes.
c) The project will develop a Roadmap detailing the research strategies and implementation stages to ensure greater co-modal cooperation on customer, safety, security and energy matters.

As a result of the outputs listed above, it is anticipated that infrastructure owners and operators from different modes could seek to implement technologies or processes that they have learnt from
their interactions with actors in other modes, through participatory procedures implemented by USE-IT.
In the medium term, through the development of the Roadmap and in cooperation with such multimodal initiatives such as the FORx4 initiative, it is anticipated that research calls will be developed to help address the challenges identified, which will further engage the representatives of these sectors to continue to work together on a frequent basis.

It is the expressed desire of the participants that this project will foster relationships across modes, and will result in sustainable joint working to develop the system of systems that will optimise the European transport network and provide benefits to customers, both passengers and freight movers. Moreover, as a consequence of a cross fertilization between modes and domains and regarding other relevant societal challenges that Europe is facing, the project will be able to contribute to a more enlightened discussion about these societal challenges. This could be the case of the goal of seamless interchange of freight and passengers, expressed as a priority within the Joint Roadmap priorities (JETP), which is also named in structuring documents of European territorial and urban policy (e.g. Territorial Agenda 2020; Leipzig Charter for Sustainable European cities) as an important goal to make European territory more efficient and competitive and to ensure higher quality of life for their citizens. This objective will be fully achieved only if it is pursued through such articulation between transport and land-use planning. Other examples about the close relationship between an adequate transport system and social and economic development could be invoked.

Related information

Record Number: 190277 / Last updated on: 2016-11-14