Community Research and Development Information Service - CORDIS

H2020

LEARN Report Summary

Project ID: 654139
Funded under: H2020-EU.1.4.3.

Periodic Reporting for period 1 - LEARN (Leaders Activating Research Networks: Implementing the LERU Research Data Roadmap and Toolkit)

Reporting period: 2015-06-01 to 2016-11-30

Summary of the context and overall objectives of the project

The problem: Research data is the new currency of the digital age. From sonnets to statistics, and genes to geodata, the amount of material being created and stored is growing exponentially. However, the LERU Roadmap for Research Data identifies a serious gap in the level of preparation amongst research performing organisations. This gulf is prominent in areas such as policy development, awareness of current issues, skills development, training, costs, community building, governance, disciplinary/legal/terminological and geographical differences.
The solution: This LEARN Deliverables and Outputs will help decision and policy makers identify sound solutions. In addition, stakeholders can follow the LEARN Toolkit of Best Practice Case Studies, all of which will help organisations to grapple with the data deluge. LEARN also provides a self-assessment survey.

The amount of data which Society produces is growing exponentially. As one commentator has said: ‘Like the physical universe, the digital universe is large – by 2020 containing nearly as many digital bits as there are stars in the universe. It is doubling in size every two years, and by 2020 the digital universe – the data we create and copy annually – will reach 44 zettabytes, or 44 trillion gigabytes. (https://www.emc.com/leadership/digital-universe/2014iview/executive-summary.htm). Without order, there will be chaos and Society will literally be crushed by the amount of data it creates. This is why the LEARN is important. LEARN deliverables and outputs enable Society to bring order to chaos – through well-founded policy development, Executive briefings which deliver wise solutions to the challenges posed by Research Data Management (RDM), and tools which allow RDM stakeholders to organise the data being created. Society will benefit from the order that LEARN helps to create, delivering possibilities for new discoveries which will support Society in the great challenges it faces, such as health, migration and global warming. LEARN will also enable national and European economies to react more quickly to new developments, creating prosperity and employment for European citizens in the process.

The overall purpose of LEARN is to develop the LERU Roadmap for Research Data to build a co-ordinated global partnership for research-performing organisations. The main outputs are:
• Model Research Data Management policy
• 5 Workshops in Europe and Latin America
• Toolkit to support implementation
• With Case Studies grounded in issues from Workshops
• Executive Briefing in five core languages
• Self-assessment Survey tool to measure level of preparation for RDM

The objective of WP1 is to hold 5 Workshops (a) Advocating the use of the LERU Research Data Roadmap and (b) Collecting case studies and best practice for the new LERU Toolkit to support the implementation of the Roadmap.
The objectives Work Package 2 are a) To ensure that LEARN’s results are disseminated to the appropriate audience through appropriate communications channels, in order to maximise the project’s impact and b) To draw attention of regulators at national and EU levels, SMEs and corporates to help move the project results out into the marketplace.

The objective of WP3 is to develop a model RDM policy for use by research-performing organisations, a policy which takes into account the needs of research funders.

The objectives of WP4 are a) To establish Key Performance Indicators against the Recommendations in the LERU Research Data Roadmap and against advocated Actions in the new LERU Toolkit which will enable those institutions using these documents to measure success in their Implementations
and b) To disseminate and analyse an online Questionnaire internationally asking universities and research institutions which Recommendations they could implement from the Roadmap and Toolkit, based on an Executive Briefing.

WP5 is tasked with project monitoring, reporting, financial and contractual administration.

Work performed from the beginning of the project to the end of the period covered by the report and main results achieved so far

WP1:
- Organised, documented and evaluated four of the four intended LEARN Workshops (London 29/1/2016, Vienna 6/4/2016, Helsinki 28/6/2016 and Santiago de Chile (27/10/2016). The desired mix of stakeholder groups was achieved. Breakout group discussions in the Workshops were used to identify best practice and case studies which will inform the content of the LEARN Toolkit.
- Scoped and drafted a thematic modular structure for the LEARN Toolkit (including identifying intended case study authors) was agreed by consortium Partners. Authors were contacted along with guidance notes and the full complement (25) of case studies were commissioned.
- Additionally produced a bibliography, webliography, blogroll and glossary for inclusion on the LEARN website.

WP2:
- Implemented and maintained the Project website to promote the aims, objectives, deliverables and other outputs from LEARN.
- Conceived and created a shared workspace for the consortium partners consisting of a Dropbox account for sharing documents internally and maximise the dissemination of these to the external community
- Conceived and created a project identity (i.e. logo, flyer, information sheet and slides template).
- Created a Flickr and a Slideshare account to share images and presentations produced by the Project.
- Exploited social media (Twitter, LinkedIn, Flickr & YouTube) to promote LEARN Project activity and that of other organisations with overlapping objectives.
- Additionally produced a communications plan for internal use within the consortium identifying stakeholders and the relevant strategies to reach them.

WP3:
- Drafted a Guidance for Developing a Research Data Management (RDM) Policy for inclusion in the final LEARN deliverable D1.6 Best Practice and Case Studies document in Toolkit
- Researched and collected over 40 European RDM policies and produced an annotated analysis grid again to be included in the LEARN Toolkit.
- Drafted the LEARN Model RDM Policy Template documented and submitted this for peer review.

WP4:
- Drafted and finalised the LEARN RDM Readiness Survey designed to ascertain how ready research institutions in Europe and beyond are to manage research data and to take forward the key elements of LERU Research Data Roadmap.
- Promoted and promulgated the Survey via the project’s website and the relevant national and international professional networks.
- Conducted an internal analysis of survey results received by October 2016 to better focus further promotional activity for this enterprise over the remaining period of the Project.
- Drafted and finalised KPIs designed to ascertain how ready research institutions in Europe and beyond to take forward the key elements of LERU Research Data Roadmap, the LEARN RDM model policy, and the Toolkit.

WP5:
- Distributed the pre-financing and monitoring of partners’ expenditure every 6 months;
- Delivered D5.1 Project Management Manual;
- Implemented and monitored the project’s governance decisions;
- Provided advice on legal and financial matters.

Progress beyond the state of the art and expected potential impact (including the socio-economic impact and the wider societal implications of the project so far)

Impacts achieved so far:
Policy development
• Catalan region, Austria, Latin America/Caribbean, discussions with Italy
• Catalonia – Draft RDM policy being presented to Research PVCs
• Latin America/Caribbean – Study on RDM policies in Argentina, Brazil, Colombia, Chile, Mexico, Peru and Uruguay
Raising Awareness
• 265 valid answers to LEARN online survey
Dissemination
• 421 Twitter followers;
• 500 average monthly website users

Related information

Follow us on: RSS Facebook Twitter YouTube Managed by the EU Publications Office Top