Community Research and Development Information Service - CORDIS

PREservation FORMAts for culture information/e-archives

From 2014-01-01 to 2017-12-31, closed project | PREFORMA Website

Project details

Total cost:

EUR 4 747 994

EU contribution:

EUR 3 525 822

Coordinated in:

Sweden

Description

Research Procurement for Digital Preservation

Memory institutions are handling an increasing number of transfers of electronic documents and other media content for long term preservation. Preservation models are often inspired by ISO 14721:2003, known as “the OAIS model”, where transfers and preservation are built on information packages containing both data and metadata. Data are normally stored in specific file formats for documents, images, sound, video etc. that are produced by software from different vendors. Therefore, even if the transferred files are in standard formats, the implementation of standards cannot be guaranteed. The software implementing standards for the production of the electronic files is not in control neither of the institutions that produce them nor of the memory institutions. Conformance tests of transfers are carried out, but are not totally reliable. This poses problems in long-term preservation. Data objects meant for preservation, passing through an uncontrolled generative process, can jeopardise the whole preservation exercise.

PREFORMA will research critical factors in the quality of standard implementation and develop a suite of innovative tools to assess standards compliance of collections to be archived and to correct non-compliance. The tools should provide a reference implementation for the most common file format standards. The tools should be innovative and provide a reference implementation of the most common file format standards for the assessment of the collections to be archived and for the correction of the collections. Media types covered are text documents, images, and audio-visual records.

PREFORMA will target a wide digital preservation community, by providing specifications and feedback to developers, standardisation bodies and memory institutions. The project will make use of joint pre-commercial-procurement to involve industrial suppliers, thus matching the memory institutions' professional knowledge and the suppliers' skills in development and promotion of products. The joint procurement will help PREFORMA to build a sustainable network of common interest, where the public procurers can remain in contact and cooperate beyond the EU-funding period. Results will be broadly disseminated during the projects life time and summarised at a final conference.

Objective

Memory institutions are facing increasing transfers of electronic documents and other media content for long term preservation. Preservation models are often inspired by ISO 14721:2003, known as "the OAIS model", where transfers and preservation are built on information packages containing both data and metadata.
Data are normally stored in specific file formats for documents, images, sound, video etc. that are produced by software from different vendors. Even if the transferred files are in standard formats, the implementation of standards cannot be guaranteed. The software implementing standards for the production of the electronic files is not in control neither by the institutions that produces them nor by the memory institutions. Conformance tests of transfers are done, but are not totally reliable. This poses problems in long-term preservation. Data objects meant for preservation, passing through an uncontrolled generative process, can jeopardise the whole preservation exercise.
The overall intention of PREFORMA project is to research critical factors in the quality of standard implementation in order to establish a long-term sustainable ecosystem around developed tools with a variety of stakeholder groups. The tools should be innovative and provide a reference implementation of the most common file format standards for the assessment of the collections to be archived and for the correction of the collections.
PREFORMA will target a wide digital preservation community, by providing specifications and feedback to developers, standard bodies and memory institutions.
The pre-commercial-procurement (PCP), following the rules for tenders in public sector, will match the memory institutions professional knowledge and the supplier's skills in development and promotion of products and create a win-win situation. Joint procurement will enable PREFORMA to build a sustainable network of common interest, where the public procurers can remain in contact and cooperate beyond the EC funding period.
Results will be broadly disseminated during the projects life time and summed up at a final conference.

Coordinator

RIKSARKIVET
Sweden

EU contribution: EUR 2 321 681


FYRVERKARBACKEN 13-17
102 29 STOCKHOLM
Sweden
Activity type: Public bodies (excluding Research Organisations and Secondary or Higher Education Establishments)
Administrative contact: Börje Justrell
Tel.: +46104767187
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Participants

Koninklijk Instituut voor het Kunstpatrimonium
Belgium

EU contribution: EUR 104 860


Jubelpark 1
1000 Brussels
Belgium
Activity type: Research Organisations
Administrative contact: Erik Buelinckx
Tel.: +32 2 739 67 46
Fax: +32 2 732 01 05
E-mail

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PACKED EXPERTISECENTRUM DIGITAAL ERFGOED VZW
Belgium

EU contribution: EUR 74 365


DELAUNOYSTRAAT
1080 BRUSSEL
Belgium
Activity type: Other
Administrative contact: Barbara Dierickx
Tel.: +3222171405
E-mail

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STIFTUNG PREUSSISCHER KULTURBESITZ
Germany

EU contribution: EUR 107 000


VON DER HEYDT STRASSE 16-18
10785 BERLIN
Germany
Activity type: Public bodies (excluding Research Organisations and Secondary or Higher Education Establishments)
Administrative contact: Monika Hagedorn-Saupe
Tel.: +4915152751497
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FRAUNHOFER GESELLSCHAFT ZUR FOERDERUNG DER ANGEWANDTEN FORSCHUNG E.V.
Germany

EU contribution: EUR 64 360


HANSASTRASSE 27C
80686 MUNCHEN
Germany
Activity type: Research Organisations
Administrative contact: Andrea Zeumann
Tel.: +49 89 1205 2723
Fax: +49 89 1205 7534
E-mail

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Eesti Vabariigi Kultuuriministeerium
Estonia

EU contribution: EUR 47 080


Suur-Karja Street
15076 Tallinn
Estonia
Activity type: Public bodies (excluding Research Organisations and Secondary or Higher Education Establishments)
Administrative contact: Indrek Eensaar
Tel.: +3726282280
E-mail

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AYUNTAMIENTO DE GIRONA
Spain

EU contribution: EUR 59 652


PLACA DEL VI 1
17004 GIRONA
Spain
Activity type: Public bodies (excluding Research Organisations and Secondary or Higher Education Establishments)
Administrative contact: Sònia Oliveras
Tel.: +34 972419434
E-mail

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GREEK FILM CENTRE AE
Greece

EU contribution: EUR 56 896


DIONISIOY AREOPAGITOU 7
11742 ATHINA
Greece
Activity type: Other
Administrative contact: Anna Kasimati
Tel.: +302103678512
E-mail

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LOCAL GOVERNMENT MANAGEMENT AGENCY-AN GHNIOMHAIREACHT BAINISTIOCHTA RIALTAIS AITIUIL LGMA
Ireland

EU contribution: EUR 59 492


CONYNGHAM ROAD 27 PHOENIX HOUSE
8 DUBLIN
Ireland
Activity type: Public bodies (excluding Research Organisations and Secondary or Higher Education Establishments)
Administrative contact: Annette Kelly
Tel.: +353 16332200
E-mail

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AEDEKA SRL
Italy

EU contribution: EUR 41 000


VIA UMBERTO FORTI 6
56121 PISA
Italy
Activity type: Private for-profit entities (excluding Higher or Secondary Education Establishments)
Administrative contact: Manuele Buono
Tel.: +393490099633
E-mail

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UNIVERSITA DEGLI STUDI DI PADOVA
Italy

EU contribution: EUR 82 925


VIA 8 FEBBRAIO 2
35122 PADOVA
Italy
Activity type: Higher or Secondary Education Establishments
Administrative contact: Debora Leoncini
Tel.: +390498277940
E-mail

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PROMOTER SRL
Italy

EU contribution: EUR 214 403


VIA DELLA BONIFICA 69
56037 PECCIOLI
Italy
Activity type: Private for-profit entities (excluding Higher or Secondary Education Establishments)
Administrative contact: Antonella Fresa
Tel.: +390587466881
Fax: +390587829666
E-mail

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STICHTING NEDERLANDS INSTITUUT VOORBEELD EN GELUID
Netherlands

EU contribution: EUR 113 483


MEDIA PARKBOULEVARD 1
1200 BB HILVERSUM
Netherlands
Activity type: Other
Administrative contact: Johan Oomen
Tel.: +31356775189
E-mail

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HOGSKOLAN I SKOVDE
Sweden

EU contribution: EUR 68 950


HOGSKOLEVAGEN 1
54 128 SKOVDE
Sweden
Activity type: Higher or Secondary Education Establishments
Administrative contact: Marie Karlsson
Tel.: +46500448219
Fax: +46500416325
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KUNGLIGA BIBLIOTEKET
Sweden

EU contribution: EUR 109 675


HUMLEGARDEN
102 41 STOCKHOLM
Sweden
Activity type: Public bodies (excluding Research Organisations and Secondary or Higher Education Establishments)
Administrative contact: Elisabeth Mannerfeldt
Tel.: +46 10 709 33 02
E-mail

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