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Methodology for archiving management process supported by information operation systems

Objetivo



When Public Administration decide to change their archiving process, they have to face lack of complete and updated models and methodologies together with decades or hundreds of kms of documents to be re-archieved. These processes mean a large number of public employees handling, sorting, cataloguing, storing, searching and retrieving large amount of documents and information every day. The current technologies and methodologies are more oriented to document filing rather than information provision or citizen's services, are supported by restricted and old cataloguing, and are not prepared to integrate and manage different types of archiving support.

The project aims to provide a model, methodology and IT requirements to allow Archiving Processes in Public Administrations to be translated into operational organisation structures, and to be supported by appropriated technological applications.

The goal is to allow organisations with a large amount of documents to migrate from current archiving management practice to that of the future more suitable for the new management techniques (decentralisation, human resources empowering, network operation, etc.) and to be supported by open information operation systems.

MARCHIVE intends to re-engineer the process and to provide a methodology for implementing Archiving process by determining the coming future of archiving in the Information Society, needs and requirements, management (new organisations) and technology (I&CT) state of the art. And according with them, to determine the IT requirements for developing the appropriate tools and applications. By this, MARCHIVE will enhance the effectiveness and efficiency in our Public Administrations achieving dramatic reduction of duplicated efforts, time and cost, and important increase of its quality on services.

For this to be achieved, the consortium will diagnose the situation of the processes in Europe. Base on this, MARCHIVE will build up a new model, the methodology and IT requirements of the re-engineered being tested in parallel in a real case.

The consortium intends to create an Archive Interest Group. This AIG will be the main dissemination media of MARCHIVE results and, after the end of the project, intends to continue enhancing the technological development in the sector.

The consortium is composed of an international and multi-disciplinary team of consultancy experts on IT, BPR, archiving and organisation in Public administrations, together with at least one end-user (a regional government in Spain).

Convocatoria de propuestas

Data not available

Régimen de financiación

CSC - Cost-sharing contracts

Coordinador

Docutex
Aportación de la UE
Sin datos
Dirección
Plaza Del Museo 1
48009 Bilbao
España

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Coste total
Sin datos

Participantes (4)