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PPI4Waste Report Summary

Project ID: 642451
Funded under: H2020-EU.3.5.4.

Periodic Reporting for period 1 - PPI4Waste (Promotion of Public Procurement of Innovation for Resource Efficiency and Waste Treatment)

Reporting period: 2015-01-01 to 2016-06-30

Summary of the context and overall objectives of the project

Within the “Europe 2020 Strategy”, ”The Flagship initiative for a resource-efficient Europe” calls for the coordination of European Policy and RDI actions (among others) leading to promote the use of resources in a sustainable way and minimizing their impacts on the environment.
A key aim of this flagship initiative is to increase certainty for investment and innovation by forging an agreement on the long term vision and ensuring that all relevant policies factor in resource efficiency in a balanced manner.
This flagship initiative establishes a number of medium-term measures to be implemented. One of these key medium-term measures is to make the EU a 'circular economy', based on a recycling society with the aim of reducing waste generation and using waste as a resource.
The current situation in municipal waste management in Europe varies significantly between Members States (European Commission, 2008). In fact there are broad differences regarding waste production, collection models and treatment techniques applied as well as regarding the implementation of European Directives on waste. Although the European municipal waste generation has stabilized, the political emphasis on these wastes is very high due to its complex character due to its composition, its distribution and its link to consumption patterns.
The waste hierarchy, established by the Waste Framework Directive, constitutes the general European´s approach for waste management by Member States in order to boost recycling and reduce the use of resources.
According to Eurostat, in 2013 43% of municipal solid waste was recycled, while 31% of waste was landfilled and the rest (26%) was incinerated (Eurostat, 2015c).
The Circular Economy Package, launched in December 2015, proposes to modify the European Directives related to waste management, in particular regarding the recycling targets. The future discussion and possible approval of new targets and other measures by the European Parliament and the Council of the EU will have direct influence on national, regional and local policies on waste.
Effective waste management is heavily dependent on the development of innovative solutions for waste collection and treatment. This is where public procurement comes in: it can act as a key instrument to galvanise the market in order to preserve and recycle material resources. Public procurement of innovation (PPI), particularly, is a way to encourage the development of new, more efficient solutions for municipal waste management in order to meet the targets imposed by EU directives in a most efficient way.
The overall objective of PPI4Waste is to achieve resource efficiency, sustainable waste management and sustainable consumption throughout Europe by increasing the use of innovative public procurement through coordinated a structured and coordination action of networking, capacity building, and dissemination.
The project aims particularly at making know-how on procedures for innovation procurement widely available and to make state-of-the-art solutions accessible to other procurers, exploring mechanisms to overcome barriers to public procurement of innovation in the waste sector.
The specific objectives of the project are as follows:
• Overcome the fragmentation of the demand, reinforce early deployment for uptake of innovative solutions and deploy PPI on waste at larger scale through the establishment of a buyer’s group of public procurers.
• Build capacities and competences across partners through the process of preparation activities for coordinated PPI
• Improve public stakeholder’s market knowledge on waste innovative solutions and define their targeted improvements
• Promote public-private collaboration actions towards resource efficient innovative solutions development so to accelerate final access to end-users
• Increase awareness on the benefit of the adoption of coordinated innovation-oriented procurement strategies
• Assessment of a feasibility plan for coordinated PPI

Work performed from the beginning of the project to the end of the period covered by the report and main results achieved so far

• An Expert Group has been set up at the beginning of the project and is composed by 12 representatives of key institutions to help guarantee quality of project outcomes. Experts have been involved in several activities of the project during the period.
• Partners have detected, analysed and prioritized needs in order to select common needs within municipal waste management, following a common methodology for needs assessment designed for this purpose. As a support to the needs identification and assessment, the developed interview document was used to gather information from contracting authorities and experts in the waste management chain.
• Development of state of the art which analyses and describes how emerged common needs (Bio-waste, plastic separation, bulky waste) are currently approached in the EU context, including a review of Drivers for innovation, current situation in Europe, general trends in innovative solutions and potential innovative solutions
• 1 Procurement Foresight Workshop organized in order to present first results of the project, launch the communities and permit exchange among stakeholders and facilitate the understanding and scope of their needs and how emerging solutions can fit to them.

• Creation of the Interest Group (146 members to this date), made up of stakeholders involved with or interested in the procurement of innovative waste management solutions. The primary aim of the Interest Group is to foster knowledge and, exchange, while driving the uptake of innovative, sustainable and ready-to-use solutions in the waste management sector across Europe.
• Set-up of the Purchasing Community (58 members to this date), which is a sub-group of the PPI4Waste Interest Group consisting solely of public procurers who are interested and actively involved in the procurement of waste management solutions in the public sector. Purchasing Community members are procurers who are in involved in the preparation of real life waste management tenders, within the time frame of the PPI4WASTE project (i.e. September 2015 – July 2017).
Both groups are hosted in the Procurement Forum, managed by ICLEI
• Organization of 4 Meet-the-Market Events (Spain-Belgium-Croatia-Netherlands), focusing on the main needs identified in WP2, to inform the suppliers about the short and long term intentions and needs for innovations and innovative technologies, decision support systems and methodologies.
• Organization of 1 International State of the Art workshop in Bilbao with more than 50 attendees contributing to matchmaking activities as real needs were presented and real solutions by the suppliers were given.

• Activities related to awareness raising and dissemination have focused on the design of project corporative image, the website, communication material and support, 3 issues of the newsletter of the project sent to numerous contacts and available through the website
• Several press releases have been published by partners with the aim of disseminating project and progress on its activities.
• The members of the consortium have participated in different relevant events at which PPI4Waste has been presented. Additionally, project partners have developed a number of activities to co-ordinate efforts with other initiatives and programme to identify synergies and help increase the project impact.

WP6: The consortium developed all activities required regarding confidentiality issues for data collection.
WP1: The project co-ordinator has worked to ensure the proper management of project activities. Additionally, the Quality Assurance Plan, the production of all due deliverables, as well as the coordination activities and meetings held can be considered as main results of this WP.

The main results of the PPI4Waste project can be considered as the following:

Methodological approach followed to assess needs and ambitions of procurers in municipal waste management.

Additionally, the development of the state of the art constitutes an essential result and input to make state-of-the-art solutions accessible to procurers.

On the other hand, communities have permitted stakeholders to connect and exchange with other public stakeholders and/or procurers who are actively procuring or interested in procuring innovative waste management solutions.
Finally, actions related with open technical dialogue with the supply side have brought a lot of discussion and interaction between public authorities and private operators in charge of waste management and facilitating overcoming barriers for PPI implementation, as well as contributing to create broader knowledge on emerging solutions in the market and PPI implementation.

Progress beyond the state of the art and expected potential impact (including the socio-economic impact and the wider societal implications of the project so far)

The project forecasted to contribute to the following impacts:
1. Creation of critical mass of procurers of eco-innovative solutions
2. Creation of new markets in the area of resource efficiency in the short and medium term
3. Leverage of additional investment in research and innovation
4. Demonstrable contribution of public sector innovation and increased mobilisation of SMEs and industrial partners
5. Movement from product purchase to service delivery
In this section goes the detailed information on how the project has gone beyond the state of the art and have influenced positively on the potential impact.
1- Creation of critical mass of procurers of eco-innovative solutions
Lack of aggregation of demand was one of the barriers to be addressed in PPI4Waste project. During this period, PPI4Waste activities have clearly progressed beyond the initial state of the art regarding this impact with the launch of communities (task 3.1), specifically the Purchasing Community, reserved to potential purchasers, which has 58 members to this date. Additionally, project activities have contributed to the exchange among purchasers through Meet-the-Market events, procurement foresight workshop, and international State of the art workshop, which have meant a positive progress on this impact.
2- Creation of new markets in the area of resource efficiency in the short and medium term
Technical dialogue with the market has permitted to improve knowledge on innovative solutions, and to inform suppliers of potential buyer’s needs and challenges. Activities conducted during this period in task 3.2 have contributed to the progress towards this impact.
3- Leverage of additional investment in research and innovation
Again during this period, activities of crossing offer and demand have influenced positively in a possible leverage of investment in R&I.
At global level, activities of PPI4Waste have contributing positively to this impact during this first period as a good practice case to promote PPI implementation, further investment on innovation to contracting authorities, mainly through dissemination activities, dialogue, involvement of experts, exchange among stakeholders of municipal waste management, etc..
4- Demonstrable contribution of public sector innovation and increased mobilisation of SMEs and industrial partners
Clearly PPI4Waste has gone beyond the state of the art in this impact, and has permitted to open dialogue which was almost inexistent before with an original situation clearly showing a lack of dialogue. The project has promoted mobilization of public and private sector during the meet-the-market events, procurement foresight workshop and international state of the art workshop.
5- Movement from product purchase to service delivery
During this period project partners have worked on the needs analysis, study of the state of the art of emerging solutions, targeted improvements, technical dialogue between offer and demand, which all are preparation activities setting the ground to start working on the pilot cases of Mancomunidad del Sur and Zagreb Holding, through roadmap on progressive improvements and performance characteristics to be able to start during the next period the feasibility plan for the two potential buyers of the consortium, pilot scenarios that will contribute to the impact of acceleration of movement from product purchase to service delivery.
As a whole, the project activities are creating a positive socio-economical impact on waste public management, since it contributes to a long-term strategy in order to improve innovation in waste management.

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