Community Research and Development Information Service - CORDIS


COMPLETE Report Summary

Project ID: 645568
Funded under: H2020-EU.2.1.1.

Periodic Reporting for period 1 - COMPLETE (Communication Platform for Tenders of Novels Transport Networks - COMPLETE)

Reporting period: 2015-01-01 to 2016-06-30

Summary of the context and overall objectives of the project


Increasing complexity of public procurement procedures enforces the need for creating a EU-wide entity to support public institutions with know-how and clear guidelines how to efficiently collect all required market information and conduct tenders.
Public sector, in order to efficiently implement beyond state-of-the-art optical equipment in today’s networks needs to synchronize efforts by building a common procurement roadmap specifying common requirements in the short term and mid-to-long term areas of common European interests.

Project Objectives

The objective of the COMPLETE project is to optimize spending of public resources when purchasing network equipment and the related services. As a key approach towards this goal, the project proposes to create a common information platform for public procurers and support them in the procurement process by providing the organizational and technical expertise. Such a platform will significantly improve the quality of decisions taken by public procurers and in some cases would enable to conduct such procurement that previously would not have been possible due to various organizational and technological constraints (for example lack of access to specific technical information and roadmaps).
Specifically, the project aims at the following main strategic objectives:
Objective 1: Establish relationship between public network operators and industry
Objective 2: Establish and share with communities a database of technology roadmaps in optical transport systems and networking
Objective 3: Synchronization of costs and expenses for potential investments
Objective 4: Engage into an open dialogue with all potential stakeholders, including other procurers and end-users

Expected results

The expected impact of the project is a more forward-looking, concentrated approach towards developing common answers to the challenges faced by the public sector in respect to public procurement procedures in a number of European Union countries.
Specific opportunities to address concrete public sector challenges and needs will be given to vendors and industry. At the same time, it should be possible to reduce public sector demand fragmentation through definition of common specifications and preparation of joint procurement procedures.
The project will directly help public procurers to improve the quality of their procurement outcomes and will also enable entities that were previously unable to undertake decisions to take part in public procurements.
The communication platform for public procurers, industry and third parties, being created under the COMPLETE project will become operational, supported and promoted by the consortium partners also after the expected end of the project. This will allow for establishing the long-term process for efficient public procurement management with respect to public bodies.

Work performed from the beginning of the project to the end of the period covered by the report and main results achieved so far

COMPLETE is a support action executed to help public bodies optimizing spending of public resources when purchasing network equipment and the related services. The ambition of the project is to act as an intermediate layer between funding agencies (including the European Commission and regional funding agencies), public procurers and industry by supporting the three communities with relevant actions promoting mechanisms of public procurement, including PCP and PPI.
During the first project reporting period the beneficiaries focused on establishment of procedures and workflows to execute the project. Moreover, beneficiaries worked on the first contractual deliverables, as well as on the project visibility (including the public web site, the leaflet and newsletters).
In details, project partners have performed the following work items:
• Project management and organization
The project management and organizational aspects were established and discussed during the project kick-off meeting in Poznań (28.02.2015). The rules for communication and schedule of the work to be performed have been established. The second face-to-face meeting was organized in Prague, collocated with the TERENA Networking Conference 2016 (June 2016).

• Project visibility
PSNC as the project coordinator has established the project website and the official presentation which were used to promote the project across several initiatives and conferences.
The project was presented during the conference “Modernizing the public sector and boosting economic growth through Innovation Procurement European Commission (DG CONNECT) - EuroCloud Italy - Lombardy Region, 26-27 Nov 2014, Milan, Italy” and the TERENA Networking Conference 2015.
Moreover, the project coordinator participated and actively contributed to the concertation meetings of FP7 and Horizon2020 CSAs in Photonics (5 May 2015, Brussels and 24 September 2015, Paris). The project status and update was presented on both meetings, paving a way towards closer collaboration with third party partners working in other projects.
Additionally, the project has been introduced to communities during the OFC2015 conference and several GÉANT meetings.

• A common information platform for public procurers and industry
As reported during the first review meeting in October (Interim Review), the partners started with their primary contacts towards the main market vendors and providers of optical transport equipment. As pointed out by the reviewers, this activity mainly addressed the PPI aspects of the public procurement procedures. Project beneficiaries are operators of National Research and Education Networks (NRENs) and cooperate with numerous commercial, public and scientific partners. Project consortium have established communication and cooperation with the major optical transport equipment providers that delivered required technical information needed to create the database of the latest optical solutions. The companies that engaged in the project at the current stage: ECI, ADVA, CISCO, CORIANT. Number of the providers will be gradually extended as the project continues. Establishing contact with above providers required signing NDA agreements. The information received from the providers were technical details of the offered optical solutions and in the form that allows for direct comparison between the vendors, providers. Information provided by the market vendors were a base for the technical reports D2.4 High-tech R&D roadmap – the first version of the database and its updated version, D2.5.
Moreover, within the project execution the partners identified the need to focus more on the PCP aspects of the public procurement procedures. As a consequence, the deliverable D2.6 “Procurement requirements analysis”, delivered in month 4, has been updated and restructured, to highlight the needs of the users communities behind NRENs and their requirements.
Consequently, the new deliverable, D2.1 “Partners agreement” contains the analysis of the requirements and the first attempt to identify Innovative Products, which may lead in the future to a joint procurement of R&D by project partners and/or third parties, e.g. other public network operators or user communities clustered around these networks with their own, specific needs. Each Innovation in D2.1 is described by the three elements:
o The users’ needs and new challenges
o The proposed innovation
o Preliminary market structure and analysis
In D2.1 we also provide the first agreement with the third party, NorduNet, which is the operator of the research network in Nordic countries (Danmark, Finland, Sweeden and Norway). The agreement was made to address the H2020 call for PCP projects in any ICT domain, ICT-36.
In D2.2 “Procurement procedures” project partners propose a new framework to build a common information platform. COMPLETE Framework is a collaborative environment where public network operators can work together and exchange information about the current service offerings and their potential evolution to serve better user communities and customers. COMPLETE Framework is introduced to stimulate the adoption of PCP procedures in the community of public network operators in Europe. It defines the key building blocks to cluster specific activities which can be performed by the stakeholders to support the formulation and creation of potential PCP projects in the networking domain.
The framework is followed by detailed procurement procedures, which have been derived from well-established generic procedures, tailored to the needs and nature of the public network operators’ community.

• Internal communication
The project beneficiaries are using several collaboration tools to support the project execution. In the first moth the wiki collaboration tool has been setup in order to support efficient information exchange between project partners. Moreover, the coordinator set up the mailing list for email exchange and set up videoconference facilities to handle frequent conference calls between project partners.
It was agreed among the partners, that the official videoconference calls are handled on a monthly basis, while when needed can be realized ad-hoc, providing a venue for urgent discussions and work reports.

Progress beyond the state of the art and expected potential impact (including the socio-economic impact and the wider societal implications of the project so far)

In the first reporting period the target goals have been achieved. The project website and presentation (D1.1) have been prepared and presented. Communication and cooperation with market, equipment vendors have been established and based on the information provided first information newsletter, deliverables D2.4 and D2.6 have been issued. Technical information provided by the vendors is a base for the further discussion with other equipment providers and give an overview which solution should be further investigated and described in the further documents. The work should be focused on the programmable optics/physical layer for the optical transport equipment (evolution to 100G and 400G standards) and software defined networking technologies incorporated in the optical transport equipment.
On the other side in the first period of the project a new collaborative framework has been established. The analysis of current and estimates of future needs have been delivered in D2.6. Potential innovation products have been identified in D2.1. Last but not least, the whole framework and procedures for implementation of PCP in the NRENs community have been provided.

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