Community Research and Development Information Service - CORDIS

Periodic Report Summary 2 - MOBILEX (MOBILEX - Mobility Programme for Experienced Researchers)

Since the launch of the programme in 2013 MOBILEX mobility grants have contributed to an increased focus on internationalisation of researchers at postdoctoral level. This includes both incoming and outgoing applications as the objective of the mobility grants is to support international research projects and environments of the highest quality. In turn, this enhances research mobility and research collaborations as well as career paths of young researchers, both in Danish and in international contexts.

The aim of MOBILEX - Mobility Programme for Experienced Researchers is to enhance experienced re-searcher mobility by establishing a new instrument for research mobility in the Danish Council for Inde-pendent Research (DFF). The MOBILEX programme constitutes a new way to access international research mobility within the ERA and beyond, without competing for resources with other instruments of the Danish Council for Independent Research. The motivation for creating the MOBILEX programme came as a result of growth in applications for international research projects.

Under the programme, a total of 82 mobility grants have been awarded to experienced researchers who are in the beginning of their research careers (10 discontinued and 72 continued, whereas 51 are currently active and 21 finalised providing final and approved reports). Grants are awarded in open, international competition on the basis of free, interest-driven, and bottom-up project proposals from all scientific fields covered by the Danish Council for Independent Research.

The selection of successful proposals is carried out in a process involving the following three steps: 1) international peer review, 2) rebuttal to peer review, and 3) final decision on the award of grants. In detail, the selection procedure begins by carrying out an initial eligibility check of the project proposals. The next step constitutes the evaluation procedure by the Danish Council for Independent Research which involves; evaluation of scientific quality, the applicant’s qualifications, project feasibility, and issues of mobility and ethics. This procedure is carried out with the assistance of independent, international experts who are suggested by members of the five scientific councils of the Danish Council for Independent Research and who are identified on the basis of their merits and position in the relevant scientific field.

Prior to the final selection of successful proposals, the applicants are informed about the result of the evaluation and given the opportunity to file a rebuttal. They are also informed about the identity of the peer reviewers in order to secure maximum transparency of the evaluation process. After the filing of rebuttals, the evaluations and the rebuttal for each project proposal are considered by the Danish Council for Independent Research as an integral part of the final selection process.

Unrestricted mobility of grant holders is a key ambition of the programme. Both outgoing and incoming grant holders are issued employment contracts at Danish universities in order to ensure that all grant holders are working under equal conditions according to Danish labour market and social security regulations.

Description of work performed since the beginning of the project (1st and 2nd period):
The Danish Council for Independent Research and members of staff specifically allocated to the daily operations of the MOBILEX programme have placed priority on adhering to the terms of the Grant Agreement and to successful implementation of the project. As of March 2017, the administrating staff of the programme has been amended and consequently executed a ‘request for amendment’ to the current GA reflecting such changes. Executing the amendment, DFF have filed an official document to the appropriate EC Project Officer of the programme.

This involves the following tasks:

• Ongoing evaluation of administrative questions that arise as the project evolves, and a close contact with the EU Project Officer in order to keep him/her informed as well as communicating information to the secretariat of the Council.
• Updating and revising Researcher Registration Reports (RRR) in the Participant Portal
• Reporting of potential newly emerged ethical issues
• Ongoing aligning of grants and payments
• Assessing final reports of the programme (1st and 2nd call) and approving such reports providing ex-pected results and expectations are satisfactory met.
• Planning and execution of communication initiatives to advertise the third and final 2015 call.
• Responding to queries from researchers and research support staff at universities.
• Planning and execution of the steps involved in the international peer reviews of applications, rebuttals, and the final decision by the Council.
• Adhering to the guidelines with regards to the potential ethical concerns of applications as well as the guidelines with regards to fixed-amount allowances on the budgets of the grant recipients.
• Production of relevant statistical material to evaluate the grant.

The 2015 call for MOBILEX proposals can be found here:
page 14
Announcement of the finalisation of the MOBILEX programme is found here:

DFF-MOBILEX announcement of mobility grants awarded under the FP7 Marie Curie Programme during ‘Call for proposals A2014 & S2015’:

Description of the main results and characteristics of the 2nd period of the grant:

Up until the end of Period 2 we have had 1 (and final) deadline for incoming applications, hence providing one announcement of grant recipients. The deadline for the third and final call was primo April 2015, awarding a total of 27 grants (5 discontinued) out of a total of 242 proposals, providing a success rate of 11,15 percent.

179 incoming (74 percent) and 63 outgoing (26 percent). The 27 grants where split in 20 incoming and 7 outgoing (statistics are based on both continued and discontinued grants). The total amount applied for comprised of 488 million DKK representing 43 nationalities, whilst the total amount granted was 48 million DKK split over 12 nationalities. 38 percent of the proposals were handed in by women, while 37 percent were granted to women.

96 % of the MOBILEX grant recipients are aged 40 or below at the point of filing the application.

Initially, since the initiation of the project, we have communicated widely about the project both by hosting information meetings at five universities in Denmark and by disseminating information to the Agency’s research attachés in USA, China, Brazil, India, and Germany. Furthermore, the call is posted on EURAXESS and Times Higher Education websites. These initiatives indicate our ambition and focus towards openness of the programme to transnational mobility.

For further information on this international evaluation please find the full report here:

In general, the overall results achieved so far in the MOBILEX programme indicate a positive synergy be-tween the Grant Agreement and the current grant programme, and we continuously work on improving processes, administrative tasks, and communication between secretariat and potential applicants, applicants, grant recipients, and host institutions.

Expected final results of the MOBILEX programme:

Cf. the Periodic Report for the 1st period, the aforementioned description of the 2nd period met the expecta-tions prescribed. Consequently, DFF have delivered on all parameters set out, i.e. achieving high levels of mobilisation among excellent researchers to and from Denmark. Together with the visions of Marie Curie, the MOBILEX programme have paved the way and established the frameworks of which such researchers engage in research training while facilitating new career networks.

As we are still awaiting the final reports of the third and final batch of grants, we will analyse and report on the results of the total of the programme and its three calls in the Final Report, primo 2018.

Attached please find the following material related to the 3rd call, April 2015:

- Powerpoint presentation of an initial information meeting regarding the MOBILEX-grant (Danish)
- Example of advertising MOBILEX in Times Higher Education

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