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Strategic pre-commercial procurements of innovative, advanced systems to support security

  • Sub-topic 1: [2018] Common requirements specifications for innovative, advanced systems to support security

Practitioners from several countries are invited to work on common requirements of any kind of system that they may need in the future to enhance border and external security, to fight against crime and terrorism, to protect infrastructure, or to make societies more resilient, and to involve their respective procurement bodies in preparing for future acquisitions. Practitioner organisations may be private or public entities.

To ensure that the outcome of this action becomes also available to EU Member State national authorities as well as EU agencies not participating for further procurement purposes, proposals must necessarily state:

(1). Agreement from participating procurement authorities to negotiate, in good faith and on a case-by-case basis, with non-participating procurement authorities that wish to procure a capability or a product fully or partly derived from this action, the use of the information required to run such a procurement process, and solely for that purpose.

(2). Commitment from participating procurement authorities to consult with any legal entity generating information to be released for the purpose set out in paragraph (1), unless contrary to applicable legislation.

(3). Commitment from participating procurement authorities to negotiate the use granted under paragraph (1) on Fair Reasonable and Non-Discriminatory (FRAND) terms.

The following options of the Model Grant Agreement will be implemented:
- Options on additional exploitation obligations of Article 28.1 of the Model Grant Agreement will be applied.
- Grants awarded under this topic will be complementary to the grant agreement under Sub-topic 2 of this Topic. The respective options of Article 2, and Article 41.4 of the Model Grant Agreement[[]] will be applied.

A subset of the domains addressed by the proposals selected for funding by the Commission further to this Call will be continued with pre-commercial procurement activities in 2020.

Proposals should lead to solutions are to be developed in compliance with European societal values, fundamental rights and applicable legislation, including in the area of free movement of persons, privacy and protection of personal data. Societal aspects (e.g. perception of security, possible side effects of technological solutions, societal resilience) have to be taken into account in a comprehensive and thorough manner. All participating procurement authorities should also commit to comply with EU data protection legislation in the development of innovative, advanced systems to support security and in particular the principles of data protection by design and by default.

The Commission considers that proposals requesting a contribution from the EU of about EUR 1 million would allow this specific challenge to be addressed appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.


  • Sub-topic 2: [2020] Procurement of prototype systems among those specified as a result of Sub-topic 1

The Commission considers that proposals for pre-commercial procurement activities building upon successful activities resulting from Sub-topic 1 may require a contribution from the EU ranging from EUR 4 to 12 million. The Commission is envisaging to dedicate about EUR 32 million to Sub-topic 2 in 2020. Type of Action for 2020: Pre-Commercial Procurement.

Innovative solutions are needed when resources from different countries are required to work more closely together. Such solutions should support the development of the EU’s Security Union.

Short term:

  • Common requirements for innovative prototypes agreed among the practitioner organisations involved in the action.
  • Technical tender documents ready for use by subsequent pre-commercial procurement actions, as well as by non-participating procurement authorities.