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Fast Document Ordering and Document Delivery

Objective

The objective of the project is to develop and test a prototype of a fast electronic document ordering and document delivery system based on an already existing digital journal image archive and in-house delivery system.

Although the facilities for on-line searching and on-line ordering have dramatically improved over the last years, the access to the actual documents still requires a substantial amount of time. The growing significance of on-line ordering has inevitably led to an increased need for rapid provision of documents.

The project aims to demonstrate the technical feasibility of the setting up of a document delivery service in the area of chemical journals by combining on-line searching, electronic ordering and electronic delivery. The system should be fast (5 minutes from order to [fax] delivery), user friendly , reasonably priced and economically viable.
Impact and expected results:

The significance of the project lies in the high speed of document ordering and delivery and in the size of the database - a thirty-year archive of chemical information, scanned to high standards - now shown by the prototype to be potentially available for distribution on demand, over different channels, to anywhere in Europe.

The expected primary beneficiaries are the libraries and the end-users. At the end of the project a workshop will be organised.

Deliverables

Deliverables received to-date are of confidential or restricted classification because of commercial implications. Apart from the implemented prototype, they include:

Detailed project specification;
Delivery component descriptions;
Receiving and administration components;
In-house database and PC order-ing report;
Two reports on On-line host ordering.

Still to be delivered are: Results of user questionnaires and recommendations;
Report on alpha tests;
User statistics;
Final project report.
Technical approach:

FASTDOC comprised twelve work-packages, as follows:

Specifications, with project plan, hardware and software acquisitions and system development;
Delivery Component, being the installation of software tools for the integration of fax servers;
Receiving/Administration Components to install and test the LAN, mail server and administration computer;
In-house Database & PC Ordering to install ordering component on local systems with connection to public networks;
On-line Host Ordering to enhance document order functions of the STN host retrieval software and create order transfer components using an X.400 mailbox.;
Alpha Testing of order and delivery components;
On-line Host Implementation by installing the ordering system on the on-line host;
Beta testing of the fully operational system;
Implementation as a routine service in the partner libraries;
User Questionnaire for better understanding of user demand relating to a global fast document delivery service;
Statistical Evaluations of user behaviour;
Dissemination of Results, culminating, at the end of the project, with a specially convened workshop.

Tests will be carried out in Germany, Spain and Greece with the involvement of associated partners.

Key issues:

- examination of user requirements, and national infrastructures;
- development and integration of delivery, ordering and administrative components;
- copyright;
- user statistics.

Coordinator

Beilstein Institut
Address
Varrentrappstraße 40-42
60486 Frankfurt Am Main
Germany

Participants (10)

Biblioteca de la Universitat de Barcelona
Spain
Address
Gran Via, 585
08007 Barcelona
Conware Computer Consulting GmbH
Germany
Address
Killisfeldstraße 64
76227 Karlsruhe
Fachinformationszentrum Karlsruhe Gesellschaft für Wissenschaftlich-Technische Information mbH
Germany
Address

76344 Eggenstein-leopoldshafen
Hellenic National Documentation Centre
Greece
Address
48 Vas. Constantinou Ave
11635 Athens
Universitat Autonoma de Barcelona
Spain
Address
Edifici A, Campus Universitari
08193 Bellaterra, Barcelona
Universitat Politecnica de Catalunya
Spain
Address
Jordi Girona Salgado, 31
08034 Barcelona
Universitat Ramon Llull
Spain
Address
Via Augusta, 390
08017 Barcelona
Universitat Rovira i Vergili - Biblioteca
Spain
Address
Comte De Rius, 2
43003 Tarragona
University Library of Creta
Greece
Address
17 Dimitrakakis St
74100 Rethymnon
University of Patras
Greece
Address
Rion
26500 Patras