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Content archived on 2024-06-18

Trans-national co-operation among NCPs for International Cooperation

Final Report Summary - INCONTACT-ONE WORLD (Trans-national co-operation among NCPs for International Cooperation)

Executive Summary:
INCONTACT-one world aimed at stimulating closer co-operation among INCO NCPs. Within the framework of this closer cooperation, INCO NCPs work together to substantial and constantly improve the overall quality of NCP services in the field of International Cooperation. The positive effect of these efforts is not limited to the NCP network alone but is in fact the international research community who ultimately benefits from the heightened level of services offered by the network.
In this direction INCONTACT-one world utilised practical tools to achieve its objectives:
• Annual INCO NCP conferences were organised giving the opportunity for personal communication, NCP training, discussion of global science policy issues and presentation of research capacities from ICPC countries.
• INCO-Wiki, the Online Encyclopaedia on International Cooperation offering more complete and practical information to the INCO NCPs/NIPs, acting as tool for the transfer of knowledge and best practices on International Cooperation, and finally, being a publishing hub for information and news.
• Special trainings for the professional development of the NCPs.
• A two-way communication channel with all the thematic NCPs is set for facilitating the information flow on specific aspects of International Cooperation.
• Free communication and networking tools have been studied and suggested for use.
• A global dialogue on Scientific policy has been initiated aiming to provide sound proposals to the EC.
• Local FP7 information events are organised around the globe aiming to increase awareness on FP opportunities.
• An NCP support mechanism has been established to provide initial support to newly assigned INCO NCPs.

INCONTACT-one world was in the service of all the INCO NCPs and all are encouraged to participate in the project activities, meetings and discussions.

Project Context and Objectives:
During the 48 months of the project all the objectives have been achieved, enabling closer networking between the INCO NCPs, transfer of know-how, capacities improvement and greater visibility of the INCO NCP network. The flagship accomplishments are:
• The organisation of 4 INCO Conferences (Athens, Johannesburg, Bonn, Marseille).
• The organisation of 22 FP7 Infodays outside the European Union.
• The delivery of 4 central INCO NCP trainings and several regional in cooperation with other initiatives.
• The utilisation of modern and alternative communication tools (infographics, albums, social media)
• The continuation of a global dialogue addressing the views of third countries towards FP7.
• The creation of an information exchange communication platform with the Thematic NCPs (the INCO Tool).
• The continuous enrichment of the INCO-Wiki that has become an information hub.
• The twinning scheme with newly established INCO NCPs.
• An open cooperation attitude with other projects and NCP networks.

A brief description of the main INCONTACT activities is following:

INCO Conferences (Athens 2010, Johannesburg 2011, Bonn 2012, Marseille 2014)
One of the flagship events of INCONTACT has been the annual conferences targeted primarily at European and third country international cooperation NCPs, providing an excellent forum for a plethora of activities. The conferences proved to be a great platform for raising awareness on International Cooperation, sharing best practices, interacting with DG R&D and, naturally, for networking.
The annual conferences also attracted a large number of partners involved in the various projects funded through the International Cooperation Activities of the Capacities Programme, and provided an excellent networking opportunity for all those with an interest in international cooperation in S&T. Whilst EU member states and associated country NCPs have the opportunity to meet their peers and FP7 officials on a regular basis (e.g. at NCP meetings, brokerage events, etc.), third country Contact Points lack these opportunities and can be relatively isolated. This activity fulfils an important requirement in this regard.

At these conferences it has become also customary to organise a series of project meetings of the various international cooperation projects immediately preceding or following the conference, to take advantage of the presence of numerous third country contact points as well as project partners, thus rationalising on project budgets. This also helps to boost the attendance and value of the conferences.
Organisation of 22 FP7 Infodays
Awareness in third countries about FP7 was increased through the organisation of 22 local events. The events were organised with the cooperation of local INCO NCPs, while synergies were established with INCONET and BILAT projects.
Infodays have been organised in Russia, Thailand, India, China, Egypt, South Africa, Kuwait, Qatar, Ecuador, the Dominican Republic, Japan, Thailand, Bolivia, Tunisia, Mexico, Argentina and Senegal.

INCO NCP trainings
The objective of this task is to identify niche training needs that are not included in the typical program of a training seminar and intends to improve the overall professional qualifications of the NCPs. To make sure that the training contents could match the requests of the heterogeneous participants, the main topics of interest have been identified with a questionnaire, and a priority list has been prepared. During the project lifetime four trainings have been organised focusing on topics like Communication, Project Dissemination, IPR, Financial Management, Cultural Differences, the use of social media, etc. In addition many ad-hoc trainings have been organised in response to specific NCP requests.
The INCO Tool
Since July 2010, a special support e-tool for the INCO NCPs, but also for the broader international community, was created to easily identify all INCO relevant calls through the different work programmes. The online database Information was hosted at www.archimedes.ee/incontact/topics. The calls dataset provided a simple way to find calls that are targeted to a specific country or countries. The FP7 calls and more specifically, the topics within the calls, could be filtered using different search criteria offering the unique opportunity for someone to look for specific targeted FP7 opportunities in specific countries or regions.
NCP Twinning
The objective of this task was to provide support to new third country INCO NCPs in order to make them operational in the INCO NCP community. Moreover, and besides the formal twinning process, tailor-made assistance is provided to other NCPs.
A sample MoU for the twining scheme was drafted and published to the INCO-Wiki. The one page document describes the offered cooperation framework and the services provided to third country NCPs. The service is open to all newly established third country NCPs. A formal twinning was established with Ecuador and Bolivia (both countries are not participating in other INCONET activities), while assistance and trainings were organised for several other NCPs.
Regional Dialogue Platform (RDP) for FP7
The RDP serves to support, in ‘standby mode’, the established EU-third countries policy platforms. It has been a venue for informal exchange of information, for testing joint ideas and initiating activities; it has served as a forum (focus group) for discussion of S&T priorities for EU-third countries and their S&T collaboration within the EU Framework Programmes for Research and Technological Development (FP). RDP has also served as a tool to identify the research based knowledge within the policy dialogues. The final report produced by RDP sketches the views of several world regions towards the EU RTD framework programs.


Project Communication
The project is mainly aiming to serve the needs of the INCO NCPs, thus the primary objective is to sufficiently communicate the project’s activities and capacities inside the INCO NCP network. However, project news and deliverables were communicated to a broader circle of stakeholders including EC staff, Thematic NCPs, Project Coordinators, and International Cooperation experts.
The project has utilised the traditional communication tools (newsletters, articles, etc), in addition to having a strong presence in social media (Twitter, LinkedIn, YouTube). New tools have also been utilised to reach a broader community and the society in general. For example, INCONTACT has produced two interactive infographics presenting the international cooperation dimension in the FP programs, and a photo album presenting in a visually appealing way, the necessity for International Cooperation in research.
An equally important activity is the representation and communication of of the INCO NCP network. Through the INCONTACT project the INCO NCPs have a strong voice in consultations, committees, and official events and become a recognizable network within the FP7 community.


For more information on the project please contact:
Mr Epaminondas Christofilopoulos, INCONTACT Coordinator
Email: Epaminondas@help-forward.gr , Tel: + 30 2310501148
INCONTACT website: www.ncp-incontact.eu
Twitter: @INCONTACT_world
LinkedIn: INCONTACT world group

Project Results:
Not applicable. INCONTACT was not a research project.
Potential Impact:
The project is mainly aiming to serve the needs of the INCO NCPs, thus the primary objective is to sufficiently communicate the project inside the INCO NCP network. However, project news and deliverables were communicated to a broader circle of stakeholders including EC staff, Thematic NCPs, Project Coordinators, and International cooperation experts.
The main tools utilized for dissemination of the project and of the project results are the production of publicity material, electronic publications (newsletters, articles, etc), in-print publications, and presentations in third party events.
An equally important activity is the representation of the INCO NCP network. Through the INCONTACT project the INCO NCPs have a strong voice in consultations, committees, and official events and become a recognizable network within the FP7 community.
A radical change in the dissemination activities took place after a consultation provided by the project officer Mr Tomas Matraia which involved the employment of new tools to reach a broader community and bring the project closer to the society.
A summary of the dissemination activities is following.

Material production
Production of INCONTACT Newsletters: An important periodic dissemination tool is the publication of e-newsletters. The newsletters include articles about :
• INCONTACT news & activities
• INCO NCP related news
• Activities of other projects in the field of International Cooperation
• Research news related to Third countries

Since the beginning of the project, 11 newsletters have been produced. Each newsletter is directly disseminated to more than 400 stakeholders and are also published at the INCO-Wiki: www.ncp-incontact.eu/nkswiki/index.php?title=Newsletter
-INCOWiki: Update and publication of project information on the INCO-Wiki. All relevant information about project activities and results was regularly updated in the INCO-Wiki.
-INCONTACT poster: www.ncp-incontact.eu/nkswiki/index.php?title=INCONTACT_poster
-News Alerts: several news alerts have been sent to the INCO NCPs for urgent issues (new calls, events, consultations, etc). Moreover, INCONTACT is acting as a communication hub disseminating specific information on behalf of the EC (INCO directorate)
- INCONTACT brochure: www.ncp-incontact.eu/nkswiki/images/d/dc/INCONTACT_brochure.pdf
- Production of dissemination products: INCONTACT pens were produced by DLR for all the consortium partners.
- INCONTACT presentation in the 1st INCO Conference, Athens 9/6/2010
- Publication of project information on the INCO-CONNECT website (27/1/2010)
- 1st INCO Conference video, www.youtube.com/watch?v=XAqIcXQsYyc
- Presentation of INCONTACT (articles/presentations): INCONTACT developments in the NCP meeting, 29/6/2013, Marseille INCONTACT presentation in the 1st INCO Conference, Athens 9/6/2010
- Publication of project information on the INCO-CONNECT website (27/1/2010)

Production of the “Speak with many Voices” album: The concept behind the production of the album (in print and electronic form) was to make an appealing publication, that will highlight the necessity of International Cooperation for addressing the problems facing humanity. The album has been printed in a limited number of copies, but it is also available online in the INCONTACT website and in www.scribd.com counting so far 489 views.

www.scribd.com/doc/204174946/Speak-With-Many-Voices

Production of 2 interactive infographics: The objective of this publication, was to highlight the support to International Cooperation, given by the EU Framework Programs.
The first infographic (see below) is providing the basic information for understanding the role of International Cooperation in FP7 and H2020, highlighting at the same time the services offered by INCONTACT-One world, and the INCO NCP presence in locations outside the EU.

The second inforgraphic is focuses on the 6 Societal Challenges mentioned in Horizon 2020, and especially highlights the global dimension of these six societal challenges. Moreover, the infographic presents examples of previous projects with international partners, addressing these societal challenges.

The infographic is available in print, electronic and interactive versions. The interactive version of the infographic can be found here: http://help-forward.gr/infographic/(opens in new window)
INCONTACT in the Social Media
INCONTACT Twitter https://twitter.com/INCONTACT_world(opens in new window)

An INCONTACT twitter account has been created in order to provide direct communication with all the interested stakeholders. The Twitter account has 96 followers and 288 tweets in total.
INCONTACT LinkedIn group www.linkedin.com/groups/INCONTACT-one-world-5147666/about

The LinkedIn offers a platform for publication of news and discussion to the INCO experts. The group has 54 members.
INCONTACTYouTube Channel www.youtube.com/user/INCONTACT2020

The INCONTACT YouTube channel has videos and interviews related with the INCONTACT activities and the annual INCO Conferences.


Presentation of INCONTACT in third party events
• "INCONTACT presentation by Maria Luisa Tampora: EULARINET 2nd Annual Meeting & FP7 TRAINING COURSE, 15-16/3/2010, Ministry of Education and Culture, Montevideo, Uruguay“
• "NCP Benchmarking” Workshop Sarajevo, 25/3/2010: INCONTACT presentation by Gianluca Rossi
• INCONTACT presentation in the ILN meeting, 22/6/2010,Brussels
• INCONTACT presentation in the 1st INCO Conference, 9/6/2010, Athens
• INCONTACT presentation and presentation of NCP best practices, 2-3/12/2010, Johannesburg
• "INCONTACT & International Cooperation presentation, ECRAAL conference, 27/1/2011, Brussels
• "International Cooperation presentation”,FP7-mid term evaluation, 15-16 June 2011, Budapest, Hungary
• INCONTACT developments in the NCP meeting, 28/9/2011, Johannesburg
• INCONTACT developments in the NCP meeting, 20/6/2012, Bonn
• Article on the INCO Conference series, published in the RG2 magazine of the Association of the Commonwealth Universities: March 2012
Articles & Interviews – Representation of the INCO NCP network
• Participation in NCP Projects Coordination Meeting: 5 February 2010
• Participation in Cordis Partner Search Working group meetings.
• Interview CAAST-net bulletin, March 2011
• Interview DUZ magazine (German magazine on Science issues, March 2011
• “Half Time – Highway” Conference on the Interim Evaluation of FP7 organised under the aegis of the Hungarian EU Presidency,24-25/2/ 2011.
• Collection of INCO NCPs expertise for future regional trainings
• Initiative to provide an INCO NCP consultation to ECs Green Paper.
Cooperation with other initiatives/projects
An important role of INCONTACT is to act as an information hub for other initiatives:
• WBC.INCONET : cooperation in several aspects e.g. NCP characteristics study (28/1/2010)
• ENLACE: Dissemination of news/ joint trainings
• CAAST-net: Dissemination of news/ joint training/ production of training specifications
• Cooperation with NCP Argentina: Provision of Information regarding NCP operation monitoring and evaluation " (5/2/2010)
• Cooperation with Biocircle project cooperation: dissemination of project activities (continuous)
• E-URAL project: Dissemination of information for E-URAL events. (newsletter 1)
• EULARINET project: discussion for cooperating on training activities (22/4/2010)
• CAAST-Net: Representation of INCONTACT on CAAST-NET meeting about improving Training activities and usage of Webtools – Focus on Africa. 16-17/11/2010, Marseille.
• CAAST-net: INCONTACT representation on a meeting with African RECs (CAAST-net), 1/12/2010, Johannesburg.
• Provision of feedback to the IRD “SURVEY on SCIENTIFIC COLLABORATION BETWEEN LAC andEU"(27/4/2010)
• ENLACE project: continuous dissemination of information on project activities
• ACCESS2EU projects: continuous dissemination of information on project activities
• EUINDIACOOP: cooperation agreed with www.euindiacoop.org for exchange of info/news
• INDIAGATE: agreed to collaborate in joint activities

List of Websites:
INCONTACT website: www.ncp-incontact.eu
Twitter: @INCONTACT_world
LinkedIn: INCONTACT world group

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