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Rotterdam, Umea and Glasgow: Generating Exemplar Districts In Sustainable Energy Deployment

Deliverables

Local communication strategy

The local dissemination plan will define the activities to be carried out at a local level focus, the primary target group would be citizens, industry and regionally close cities. The strategy will outline the main activities which will be completed by the Lighthouse Cities in the scope of the project including: digital media, the materials to be produced and the activities foreseen.

Smart Cities Technical Factsheets

Factsheets provide a concise, yet informative tool to share information. For those wishing to find out more technical and detailed information about the smart solutions a series of factsheets will be produced by site managers in WP2-4 together with industry partners. These are designed to share in detail the benefits of the 12 solutions in an easily accessible way. In terms of developing and disseminating them, the following steps are involved for ICLEI: • A design template for the factsheets will be produced as part of Task 9.3 to ensure that these are presented in a clear and consistent way. • The content guide is to ensure that communications texts, material, and publications meet high standards while also being accessible to non-native English speakers. • A reduced template and content guide will be delivered by ICLEI to the site leaders, who are responsible for collating and returning the completed versions. • The text will be edited and proofread by ICLEI’s professional editorial staff. • The text will be embedded by ICLEI into the templates and then uploaded onto the project website for dissemination. • Factsheets will then be promoted through website cross-linking and will be included in the e-update as well as through other project communication channels.

Communications & Dissemination Strategy

The strategy will outline a systematic approach to reaching out and communicating to its target audience actions it wants them to take (i.e. uptake of the smart solutions and transitioning towards smart city development) through tailored activities and appropriate communications mix.

Automatic smart control units (for room climate and lighting) installed in approx. 130 offices

Task U4B: Blueprint describing the result of the Automatic smart control units result on the energy including photos of the installations. This is to show that the installation is complete and used in the office buildings.

Article in media 1/3

RUGGEDISED will also publish articles on (intermediate and final) results in specialist city, transport, energy and building infrastructure magazines. Published articles will also be disseminated via the RUGGEDISED digital media channels and included on a regular basis in the well-established and widespread communication channels of the respective network partners involved in RUGGEDISED.

First version SCC1 Database (combined calendar, dissemination material, useful links) One per task!

The project database will contain the dissemination material that is produced by the project activities. It will contain the most relevant links to websites and information sources such as related projects and it will contain the inputs to the various (e.g. European) portals and databases in the quality and form specified.

European workshop 3/5

The third in a series of workshops designed to provide an opportunity to showcase the experiences of the Lighthouse and Follower cities together with reactions from other stakeholders e.g. industry partners and representatives from other Smart City Projects. With a strong focus on interaction and peer-to- peer exchange, efforts will be made to find innovative ways of documenting these workshops to maximise dissemination. These will be held within the scope or back-to-back with European/International 'Smart city' events.

Decision support Platform (ICT solution) for informing strategy and decision making

Task G7: A link to, and screenshot of, the fully formed data based descision ICT platform that integrates open data generated by the the deliverables in WP4, as well as existiing data and data generated by connected senors deployed throgh a series of complimentary smart city initiatives, funded externally to the project. In addition, a case study illustrating the use of the decision platform will be included.

Study visit in Lighthouse City, including one national/regional showcase event per Lighthouse City 2/3

Study visits in the Lighthouse cities will be prganised in the scope of the RUGGEDISED project. These would be open principally to the City Interest Group, but other cities may also register their interest via an online form on the project website.

European workshop 1/5

The first in a series of workshops designed to provide an opportunity to showcase the experiences of the Lighthouse and Follower cities together with reactions from other stakeholders e.g. industry partners and representatives from other Smart City Projects. With a strong focus on interaction and peer-to- peer exchange, efforts will be made to find innovative ways of documenting these workshops to maximise dissemination. These will be held within the scope or back-to-back with European/International 'Smart city' events.

Corporate design (logos, templates & branding guide)

An attractive, modern and authoritative visual identity reflecting the ambition of the RUGGEDISED project and the messages it wants to send will be created as part of this task and applied across all of the project’s communications platforms and products.

Sensors to measure filling of waste containers implemented (Smart waste management)

Based on Task 2.5. Waste containers are fitted out with sensors that are connected to LoRa-network.

Project website

A project website will designed, developed and maintained throughout the lifetime of the project to showcase the RUGGEDISED cities, the smart solutions and engagement opportunities (e.g. registration for study visits, product demos) for other cities, industry and other stakeholders.

Study visit in Lighthouse City, including one national/regional showcase event per Lighthouse City 1/3

Study visits in the Lighthouse cities will be prganised in the scope of the RUGGEDISED project. These would be open principally to the City Interest Group, but other cities may also register their interest via an online form on the project website.

Implementation of efficient and intelligent street lighting in HoS (adjustable intensity to real time needs)

Based on Task 2.4. New LED-techniques are introduced in the public lighting system and the public lighting system in the project area is connected to the LoRa-network. Data generated by sensors in the public lighting is transported by the LoRa-network.

Article in media 2/3

Each partner shall deliver a minimum of 3 short articles published via external media outlets. The project partners’ press and media contacts will be used to strategically place the outcomes of the project on local, regional, national and European levels.

City Decision Support platform ready

Task U8: A link or/and a screenshot of the City Decision Support platform with a description of the improvements it has led to. This is to show that the platform is complete and used by the city administration.

E-update

The e-updates will be disseminated electronically every four months. All issues will be accessible through an updated archive on the project website. Blog posts from the Lighthouse cities will form the key content and smart city events highlighting those that the project will be attending.

Promotional brochure

A project brochure, giving an overview of the RUGGEDISED project, will be developed to ensure a good level of visibility of RUGGEDISED at events and communicate the key elements of the project at a glance.

Analysis tools on energy consumption implemented on campus (to support demand-side management)

Task U9: A link or/and a screenshot of the Analysis Tool with a description of the improvements and changes in working methods that it has led to. This is to show that the implementation is completed.

Web based information platform for energy management

Task U2: A link or/and a screenshot of the platform including a systems analysis map. This is to show that the platform is completed and the improvements are working.

Introduction first six zero emission e-buses

Based on Task 2.3. The introduction of six E-buses by RET.

E-charging facilities for e-vehicles installed in Umeå

Task U6: Digital blueprint describing the E-charging facility, including travel statistics and photos of the design and building phase and the completed result. This is to show that the construction and installations are completed.

European workshop 2/5

The second in a series of workshops designed to provide an opportunity to showcase the experiences of the Lighthouse and Follower cities together with reactions from other stakeholders e.g. industry partners and representatives from other Smart City Projects. With a strong focus on interaction and peer-to- peer exchange, efforts will be made to find innovative ways of documenting these workshops to maximise dissemination. These will be held within the scope or back-to-back with European/International 'Smart city' events.

Concept “Bus rapid transit station” installed in campus area (New shelter, heating systems, intelligent tickets identification)

Task U5: Digital blueprint describing the BRT-station, including travel statistics and photos of the design and building phase and the completed result. This is to show that the construction is complete and used in the area.

Summary of energy systems analysis report –conclusions from simulation for the three Lighthouse cities

Report on the impact of upscaling the proposed and demonstrated technologies for the lighthouse cities. The report will point out the system effects of upscaling and will show the potential benefits of a larger deployment of the technologies in terms of decrease in CO2 emissions and system costs. Also potential negative effects such as network congestion, voltage problems, or consequences from e.g the introduction of electric vehicles in a large scale will be analyzed in the report. The analyses are context dependent and will be specific for each city. However, the report will also if possible point out generic conclusions. The report will serve as a basis for decisions on strategies for upscaling of smart solutions to a city scale. Linked to T6.4 and approximately 50 pages

Guide on ruggedized implementation and innovation of smart solutions

Based on task 1.3. The Guide on innovation and ruggedized implementation of smart solutions contains guidance on how to use the smart energy district planner, how to use the Smart City Design and Decision Platform, setting up local innovation labs, and multi-actor financial arrangements and new business models, and especially what is needed to secure and foster implementation of smart solutions in EU-cities.

Monitoring and evaluation manual

A manual to assure that the data gathered in the lighthouse cities is comparable. Common standards for monitoring and evaluation are described. On one hand, already existing standards (e.g., Smart City Information System) are catalogued for the use of the cities. On the other hand, calculation methods for results not already covered are described. This is done for the quality of data as well, which will influence the actual monitoring implementation.

Initial findings from the establishment of Innovation Platforms

An interim summary and conclusions on the establishment of the Platforms. The report serves as a comparative guide between the LHC's with the aim of enabling a discussion between the LHC's and other relevant consortium partners on the benefits and consequences of organisational and strategical decisions. Linked to T6.1 and approximately 30 pages.

Guidance on Smart City Design and Decision Platform

Based on tasks 1.2 and 1.3. The smart energy district planner is a tool that supports decisions on measures to better integrate and optimize the local energy system to reach low carbon output. It will contain information on measures to be taken, dilemmas for integration of the energy system in relation to path dependency, barriers to overcome and how to recognise, involve and cooperate with important actors for the local energy system.

Data privacy report of the 3-D model

Based on Task 2.4. A report on the results of the implementation of LoRa in the context of the project. The report will contain a description of the effect of the LoRa-network on the introduction of new low-cost sensors in the practice area.

Guide for setting up and sustaining Local Innovation Platforms

Based on task 1.2, 1.3 and 6.5. Report containing a guide on how to set-up and sustain local innovation platforms based on the lessons learned from Task 1.2 and experiences of Task 6.5. The Guide describes the concept of Innovation Plattforms, the experiences in the Lighthouse cities, experiences in establishing similar structures in other cities and suggestions for important aspects to think about and things to avoid.

Evaluation templates

Templates to enable distributing the evaluation of the demo sites, formalizing the content of D5.2. Using those templates, responsible persons for certain topics (e.g., renewable heating and cooling) ca be assigned for each demo site to do the evaluation on a local level. This assures that the evaluation process is the same in every city.

Report on implementation LoRa-network on low cost new sensors techniques for HoS area

Based on Task 2.4. A report on the 3D-City Operations model with special focus on privacy issues.

Initial Replication Assessments

The report provides an assesment of the initial state of play in Brno, Gdansk and Parma in order to: a) confirm that the smart solutions demonstrated by the lighthouse cities are as described in the proposal or whether minor technical, organisational or temporal changes have been applied; b) assess and update the local state of play regarding replication district level energy efficiency, use of renewables, smart mobility, and quality of infrastructure; c) survey and update the urban development and renovation programmes and plans, financing opportunities, as 
well as key policy and legislation frameworks affecting smart city project developments; d) assess and update the existing stakeholder participation processes including a survey of the institutional, industrial and user/consumer groups that could be potentially involved in the governing group.

Implementation Report Glasgow (1/3)

To facilitate the replication of the RUGGEDISED solutions within the Follower Cities and beyond a detailed Implementation Report from each Lighthouse City on the solutions implemented. These will be aimed at providing relevant information to inform and facilitate the potential replication of the solutions identified in other cities. They will contain: 1. Background/context – Key targets, policies and other implementation drivers and framework conditions 2. The integrated smart city framework developed and applied within the project 3. Detailed descriptions of each solution applied, covering (precise aspects covered may vary according to the nature of the solution being described): - Technical implementation details - Process descriptions presenting the different stages of the planning, procurement, implementation and monitoring process - Business and contractual models applied - Integration with other solutions applied - Relevant citizen/end user engagement activities 4. Results – Detailed information on the overall impacts of the implemented measures, together with individual results per solution where relevant - Impact – on Energy efficiency, environmental performance, quality of life and social value - Economic assessment – Quantified information on the economic impact of the measures implemented, in terms of costs for the public authorities involved, business cases for the private partners and investors, and impact on job creation and wider economic development - Replication assessment – An initial assessment of the extent to which the technical solutions and the business/contractual models implemented in the Lighthouse Cities, may be replicated in other European cities The Reports will be produced by the Lighthouse Cities based on a template provided by ICLEI.

Prototype Smart Energy District planner

Based on tasks 1.2 and 1.4. This report contains a detailed Implementation Report from each Lighthouse City describing background/context, the integrated smart city framework developed and applied within the project, detailed descriptions of solutions applied and their results.

Implementation Report Rotterdam (1/3)

To facilitate the replication of the RUGGEDISED solutions within the Follower Cities and beyond a detailed Implementation Report from each Lighthouse City on the solutions implemented. These will be aimed at providing relevant information to inform and facilitate the potential replication of the solutions identified in other cities. They will contain: 1. Background/context – Key targets, policies and other implementation drivers and framework conditions 2. The integrated smart city framework developed and applied within the project 3. Detailed descriptions of each solution applied, covering (precise aspects covered may vary according to the nature of the solution being described): - Technical implementation details - Process descriptions presenting the different stages of the planning, procurement, implementation and monitoring process - Business and contractual models applied - Integration with other solutions applied - Relevant citizen/end user engagement activities 4. Results – Detailed information on the overall impacts of the implemented measures, together with individual results per solution where relevant - Impact – on Energy efficiency, environmental performance, quality of life and social value - Economic assessment – Quantified information on the economic impact of the measures implemented, in terms of costs for the public authorities involved, business cases for the private partners and investors, and impact on job creation and wider economic development - Replication assessment – An initial assessment of the extent to which the technical solutions and the business/contractual models implemented in the Lighthouse Cities, may be replicated in other European cities The Reports will be produced by the Lighthouse Cities based on a template provided by ICLEI.

Overarching innovation and implementation framework

Based on tasks 1.2 and 1.4. This report contains a detailed Implementation Report from each Lighthouse City describing background/context, the integrated smart city framework developed and applied within the project, and status of each solution applied. The report describes the details of the implementation measures themselves, the processes/procedures followed, and interim results achieved thusfar.

Report on the Context and Critical Conditions (CCC) process and result for each light house city

The report will comprise of a summary and comparison of analyses done for each LHC and will identify the main critical conditions for each city. The main outcome is an increased understanding of the socio-economic barriers to upscaling and will provide input to further elaboration of the innovation platforms in each lighthouse city. Despite having a local focus on the LHC's, general conclusions are likely also beneficial to the follower cities, either as direct input or as inspiration. The report is the result of T6.5 and will be of approximately 60 pages.

Plans for integration of Innovation Platforms into local innovation processes

Compilation of plans from each Lighthouse city on how the Innovation Platforms whould be integrated into the ordinary structures and processes of the involved partners. The plans will serve as a starting point for the ambition that the platforms are sustained after the end of the project and are harmonised with local and regional ambitions on innovation. Compilation of 3 plans and an brief reflective summary in an consolidated document. Approximately 50 pages. Linked to T6.1.

“Rich narratives” –Scenario analyses for the Lighthouse cities and recommendations

The deliverable encompasses (2-4) plausible alternative futures for the contextual systems common to the lighthouse cities, in a 15-year perspective. These narratives will identify key determinants (drivers, barriers, framework conditions) in the socio-political landscape, and the interaction of these with the urban innovation system with the intention to inform strategic analysis and system modelling. The 'narrative' format will combine detailed storytelling with illustrative/visual elements (graphics, presentations, etc. to be defined) to support communication of findings within the consortium.

“Lessons learned on the implementation of smart solutions in the Lighthouses”, interim report 1/3

Based on task 1.1. This report contains the overarching innovation and implementation framework including the main technical and socio-economic challenges and contextual factors that influence (hampers or enforces) local innovation and the implementation of smart solutions in each of the lighthouse.

Implementation Report Umeå (1/3)

To facilitate the replication of the RUGGEDISED solutions within the Follower Cities and beyond a detailed Implementation Report from each Lighthouse City on the solutions implemented. These will be aimed at providing relevant information to inform and facilitate the potential replication of the solutions identified in other cities. They will contain: 1. Background/context – Key targets, policies and other implementation drivers and framework conditions 2. The integrated smart city framework developed and applied within the project 3. Detailed descriptions of each solution applied, covering (precise aspects covered may vary according to the nature of the solution being described): - Technical implementation details - Process descriptions presenting the different stages of the planning, procurement, implementation and monitoring process - Business and contractual models applied - Integration with other solutions applied - Relevant citizen/end user engagement activities 4. Results – Detailed information on the overall impacts of the implemented measures, together with individual results per solution where relevant - Impact – on Energy efficiency, environmental performance, quality of life and social value - Economic assessment – Quantified information on the economic impact of the measures implemented, in terms of costs for the public authorities involved, business cases for the private partners and investors, and impact on job creation and wider economic development - Replication assessment – An initial assessment of the extent to which the technical solutions and the business/contractual models implemented in the Lighthouse Cities, may be replicated in other European cities The Reports will be produced by the Lighthouse Cities based on a template provided by ICLEI.

“Lessons learned on the implementation of smart solutions in the Lighthouses”, final report 3/3

Based on tasks 1.2 and 1.3. The Smart City Design and Decision Platform is a software tool built up from building level and based on a GIS grid that allows for a representation of the relevant aspects and flows. The guidance will contain what data need to be in place in order to fill the SCDDS, relevant examples of data protocols, choices to be made, the dilemma of openness in relation to privacy, barriers for application of the tool and how to overcome these, and contextual factors that should be in place for a smooth implementation.

“Lessons learned on the implementation of smart solutions in the Lighthouses”, interim report 2/3

Based on tasks 1.2 and 1.4. This report contains a detailed Implementation Report from each Lighthouse City describing background/context, the integrated smart city framework developed and applied within the project, and status of each solution applied. The report describes the details of the implementation measures themselves, the processes/procedures followed, and interim results achieved thusfar.

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Publications

Demand-controlled energy systems in commercial and institutional buildings: a review of methods and potentials

Author(s): Azizi, Shoaib; Nair, Gireesh; Olofsson, Thomas
Published in: eceee 2019 Summer Study, Belambra Presqu'île de Giens, France, 03–08 June, 2019, 2019, Page(s) p. 1444-1450

Enabling Sustainable Public Transport in Smart Cities through Real-time Decision Support

Author(s): A.A.M. Abdelwahed (Ayman), P.L. van den Berg (Pieter) and T. Brandt (Tobias)
Published in: International Conference on Information Systems, December 2019, Issue 40th International Conference on Information Systems, ICIS 2019 (December 2019), Munich, 2019

Evaluating and Optimizing Opportunity Fast-Charging Schedules in Transit Battery Electric Bus Networks

Author(s): Ayman Abdelwahed, Pieter L. van den Berg, Tobias Brandt, John Collins
Published in: Transportation Science, January 2020, 2020, ISSN 1526-5447