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United Europe – United Science – United Culture – United Night

Deliverables

Management

Description of work Coordinator - Poznan University of Technology is in charge of the main tasks related to the project management (administration, accounting, financial management, general coordination and monitoring of the performance as well as interfacing with the EU services (negotiation, reporting). Steering Committee: o Mrs Jolanta Szajbe (PUT) - Person in charge of administrative, legal and negotiation issues. o Lidia Leszczyńska - Person interfacing with the relevant EU services financial management, reporting. o Mrs. Alicja Szulc, Mr Wojciech Jasiecki, Mrs Ilona Długa constitutes “Project Management Team” including several employees of PUT in charge of: distribution of the tasks amongst partners (mail, phone, meetings, skype conferences), monitoring of the proper implementation of the Grant Agreement with European Commission, maintaining the contacts with EU offices (negotiation and grant agreement, reporting etc). o Partners will have a certain level of autonomy when it comes to coordination of the tasks at their institutions. They will be responsible for the management of the group of researchers engaged in the project in their organisations. PUEB (partner no.6.) will be WP 3 Leader. Work Package Leaders: PUT will be the leader of WP1,WP2,WP4. PUEB (partner) will be WP 3 leader. WP Leaders will be responsible for proper realisation of tasks within Work Packages. Decision making process decisions are normally to be taken by consensus; casting vote to the coordinator should voting get necessary; decision-making process agreed amongst the partners. In case of conflicts all efforts will be undertaken to overcome any possible problems. We are planning to make use of the win-win principle in any possible conflicts and negotiations As throughout the entire duration of the project, the relevant dissemination and promotional activities will be undertaken, they need to be also appropriately managed. Therefore, the coordinator will maintain a regular contact with partners in the context of the project promotion as well as monitoring of the progress of the project (including various reports in the form of video or photos, e.g., for promotions at schools and universities etc.), make sure that the results of the project are appropriately disseminated at numerous conferences, workshops, and other various events organized or co-organized by PUT and other partners) etc. Particular emphasis will be laid on monitoring progress in the organisation of pre-events as a fresh and new element of the project. In addition, the coordinator together with the project partners will invest required efforts in order to raise additional funds in the form of agreements for the needs of ensuring awards, goods and services required in order to increase even more the attractiveness of the planned events. Internal communication flows constant flows (phone, electronic mailing) for daily communication between the coordinator and partners; regular meetings with partners; direct contact with the coordinator in case of problems; regular reporting to the coordinator regarding the advancement and provision of the necessary information for the needs of contacts with EU services. We are planning to create a closed group of representatives of partners on Facebook.(NEW) Communication will be expedited by means of Messenger application. Frequency of the various meetings. From May to September each year meetings will be once a month, or more frequent depending on the needs. The management structure will be identical for both the events 2018 and 2019. Some minor improvements would be introduced if needed in course of the project’s implementation. The consortium agreement between partners will be elaborated. It is not an easy task to organise the work of a team of people, especially when our Partners are scattered all around the city. Therefore we are planning to make use of a free app Trello – a virtual board on which lists of new tasks may be posted

Report on the impact assessment Period 2

Report on impact assessment (number of responses, tools used, main trends and conclusions), accompanied by samples of questionnaires/interviews in English.

Awareness campaign Period 2

Report on the awareness campaign (actions, media feedback, activities on Internet such as hits on website, blogs, social networks …), accompanied by samples of promotional material (posters, leaflets, programmes, gadgets…) not later than 30 days after the event.

Awareness campaign

Report on the awareness campaign (actions, media feedback, activities on Internet such as hits on website, blogs, social networks …), accompanied by samples of promotional material (posters, leaflets, programmes, gadgets…) not later than 30 days after the event.

Report on the actiuvites during the Night Period 2

Report on the activities of the NIGHT (list, participation, success rate, possible lessons learnt…), including: o a complete list of all the Marie Skłodowska-Curie fellows involved in the event with name, surname and project's grant agreement number plus an identical list of any other fellows funded under another Horizon 2020 funding scheme; o Promotional/audio-visual material such as: conferences, leaflets, posters, videos. This comprises at least 15 photos (resolution: 3744x5079 pixels [19 Mpix]) and 1 video (resolution: full HD siwe [1920x1080 pixels], mp4; codec: H.264; average bitrate: between 2500 kbps and 4000 kbps; sound: AAC stereo at 192 kbps); to be potentially used by the European Commission for promotional/communication purposes. Furthermore, a disclaimer must be visible at the entrance of the event in the national language(s) of the event.

Activities during the NIGHT

Report on the activities of the NIGHT (list, participation, success rate, possible lessons learnt…), including: o a complete list of all the Marie Skłodowska-Curie fellows involved in the event with name, surname and project's grant agreement number plus an identical list of any other fellows funded under another Horizon 2020 funding scheme; o Promotional/audio-visual material such as: conferences, leaflets, posters, videos. o Furthermore, a disclaimer must be visible at the entrance of the event in the national language(s) of the event.

Report on management Period 2

Technical report related to the first reporting period Final report

Impact assessment

Report on impact assessment (number of responses, tools used, main trends and conclusions), accompanied by samples of questionnaires/interviews in English.