In this reporting period we cover the project inception through a kickoff meeting (Deliverable 39) conducted in June 2023. Now, from study commencement all the way to current study status, the following activities have been achieved in relation to the deliverables(D) reported so far as per this periodic reporting time:
1) Kick off meeting was held in June 2023 (D39), from this meeting different documents were discussed and finalized these include the steering committee and advisory bodies charter(D2, 40), Project oversight structure(D1), Procedure for immediate reporting to EDCTP(D3), Standard Operating procedures (SOPs) (D4-7) were finalized.
2) The study protocol was finalized and obtained ethical approvals from both sites, first in Kapolowe, DRC and then in Nchelenge, Zambia. (D8, 9).
3) The study team training covering implementation with the MoH staff as well as research staff in the sentinel area (D61,63) was conducted and finalised allowing for study participants recruitment in both longitudinal follow up phase 1 as well as cluster randomised cross section surveys for community assessments as per protocol (D20,21).
4) The consortium also formulated the independent advisory committee (IAC) (D2) to provide advice on various aspect of study implementation, the charter has been agreed upon and signed by IAC members and two formal meetings have been conducted one for protocol build up and the other providing preliminary findings following completion of phase 1 in DRC plus plans for the second phase for improvement following the process evaluation meeting in DRC.
5) Following the study protocol approvals Data management and statistical analysis plan (D26-27) and also Database build, Trainings, data quality were all finalized and submitted (D28, 61, 62, 63).
6) The study officially started recruitment in Kapolowe first on 11 March 2024 and then in Nchelenge in on 5th Aug 2024. The delay in recruitment for Nchelenge was ere due to delays in ethical and regulatory procedures, however the finalized protocol as approved by the Zambian authorities was also submitted to DRC as an amendment and was approved to ensure both sites implement the same protocol version as submitted (D8,9).
7) Kapolowe site was the first to implement cross section survey (in Mar 2024) and also completed phase 1 of the study (in June 2024), thus reports in the periodic report will mostly cover the Kapolowe site as described in deliverables D20-21. Kapolowe site (DRC) completed phase 1 of the study implementation by end of June 2024 and entered the second phase in which RAS was introduced in half of the health areas as per protocol. This happened after having completed a process evaluation meeting conducted in the last week of June 2024.
8) In addition, as part of WP5, the Project webpage (D29), Communication and dissemination plan (D30), Communication toolkit (D31), Two Newsletters (D64-65) and two Presentations at conferences (D73,74) have been accomplished and submitted as deliverables to EDCTP portal.