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StakeHolder-based Analysis of REsearch for Decommissioning.

Periodic Reporting for period 1 - SHARE (StakeHolder-based Analysis of REsearch for Decommissioning.)

Reporting period: 2019-06-01 to 2020-11-30

SHARE (StakeHolders- based Analysis of REsearch for Decommissioning) is a Coordination Support Action funded by EU-H2020 program.
The objective of the project is the development, by end of 2021, of a Strategic Research Agenda associated with a roadmap for next 10-15 years, for future potential collaborative Research* actions, enabling stakeholders to jointly improve safety, reduce costs and minimize environmental impact in the Decommissioning of nuclear facilities, including Legacy Waste management and environment remediation on nuclear sites.

SHARE is based on a consultation process, where Stakeholders are involved at three levels among the worldwide Decommissioning community:
-A quite small but diverse consortium with 11 beneficiaries from major organisations involved in Decommissioning in Europe (CEA- Coordinator + Efficient Innovation/ ENRESA/ IFE/ JRC/ KIT/ LEI/ NNL/ SCK-CEN/ SOGIN/ VTT)
-An Expert review panel with 12 members, including industrials, operators, WMO, TSO research institutes, academia, organisations out of Europe (EPRI, CRIEPI, JAEA, KAERI), and, and international organizations (NEA and IAEA)
-And the wider community all over the value chain, of decommissioning and legacy waste actors having an interest in our project (Around 500 already interested if we add people who answered to the survey with people who attended our workshop, 1-3 December 2020)

During this process, developed within 8 Thematic areas, needs of stakeholders (issues, challenges, opportunities, etc.) are first investigated and ranked with respect to importance and urgency when, in parallel, existing solutions on sites and on-going international initiatives and on-going developments are identified.
Then collaborative actions able to fill existing gaps are proposed and classified by key topic and time scale, with proposal of collaborative schemes for future implementation.
More information at:
linkedin/group SHARE Road map for Decommissioning
In this reporting period, WP1 worked on establishing the inventory of the relevant actors (D1.1) and identified 650 stakeholders all along the decommissioning value chain and all over the world, ensuring that the relevant spectrum of actors is addressed during implementation of the other WPs.It also worked on developing an appropriate methodology for evaluating the stakeholders' needs, current available solutions and gap analysis (D1.2) and on defining implementation qualifiers.

In WP2, the consortium worked on the definition of the questionnaire to be used for the survey of Stakeholders” need in Research for Decommissioning (D2.1&D2.2). Eight thematic areas divided in 71 sub-thematic areas were first identified. A web-based tool was developed in order to ask scoring of each of the sub-thematic area with respect to importance and urgency of needs in research. an. A pilot test within the consortium and the ERP was conducted to adjust the first draft and the final questionnaire was sent to the 650 identified stakeholders, allowing 224 full responses. Analysis of the responses was initiated with an initial quantitative analysis (D2.3).

WP3 worked on a review of best practices and on-going international initiatives. This review was structured around the same thematic areas defined in WP2 for cross project consistency, enabling future gap analysis (T3.2). It involved surveying of literature, databases and dialogue with stakeholders. Key to this stakeholder engagement were two virtual workshops (Oct.2020 and Dec.2020) which attracted considerable participation. The review report is being finalised (January 2021).

The consortium worked to maximise the communication, dissemination and exploitation of the project on WP5: The consortium settled the tools needed to communicate internally and externally: templates, website, linkedlin, etc. Members of the consortium attended major international events on decommissioning, followed on a dissemination log. Finally, both datasets, and outcomes of the project were identified and tracked for exploitation.

Finally, the consortium worked to ease the management of the project in WP6: dedicated tools and management structure were prepared to ensure the delivery on time of all the deliverables and the risk contingency. An amendment was submitted and accepted to add IEIC as EI’s third party.
The main specificity of SHARE relies on the wide number and variety of stakeholders involved in its process of building gap analysis, SRA and road map, compared to other previous initiatives in this field based only on analysis from international experts.

1st result of the project: when looking at the wide number of stakeholders interested, indeed there is still needs for Research* for this community “Decommissioning including legacy waste management and environmental remediation on site”, in the 8 thematic areas proposed by the consortium. This was confirmed by the 224 Stakeholders who answered the survey and later by the 150 people who attended last workshop Decommissioning is not only the matter of industrials and needs for Research in this field address the complete value chain.

2d result: the interest of various stakeholders is very well balanced between 5 groups organised by thematic areas, based on the amazingly well balanced number of people who registered at various break-out sessions during our last public workshop. This is also a confirmation of the global results from the survey which showed that almost each thematic area contains some very urgent and very important needs for Research.

Detailed results of the survey are now under analysis to understand and reflect specificities with categories of stakeholders (by country, type of organisation, type of facility), e.g it appeared that Waste Management Organisations have a complete different opinion on needs of research for Decommissioning, compared to all the other stakeholders involved.

In addition, a huge amount of information was collected during the literature survey performed to highlight already existing solutions and international initiatives in selective thematic areas or during the 2 public workshops end of 2020.
They will feed a report (WP3 / task 3.1) to be kept among the consortium and EC. This report is not public; discussion will have to take place with EC project officer to later make better use of this report.

In parallel, the great inputs from December workshop will now be analysed by the consortium and used in its future tasks towards the road map: gap analysis, actions to fill the gap, grouping of actions by key topic, etc.
Specific attention will be given to coordination with other on-going initiative to avoid duplication of work and parallel solicitations of stakeholders on same topics. We will also try to understand why there is still a gap although developments are already on-going, and to identify remaining needs for research after the achievement of these on-going projects/ international initiatives, etc.

SHARE is committed to:
-Assist policy makers when deciding of most appropriate actions for financial support over the coming decades.
-Encourage collaborative projects among organizations sharing common interests
-Facilitate access to expertise and technology and maintain competences and possibly lead to better future harmonization of technological approaches used in decommissioning.