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Pre-commercial procurement for integrated CARE solutions addressing the Multimorbidity mATRIX in ageing populations

Deliverables

Contract management report of concluded phase 1

Contract management report of fulfillment of phase 1 delivering GATE approval and exploitation plan Description and assessment of reporting provided by suppliers included in the phase If a supplier is contractually approved it will be invited to present a bid for the upcoming phase The Deliverable is supported by all partners in particular BIOEF as lead of WP2 and Buyers group partners with VVHT as lead of WP5

OMC strategy and detailed plan with activities addressing legal and clinical aspects

Report on OMC strategy and detailed plan with activities covering clinical legal process innovation aspects and stakeholders Produced content serve as input to D32

Evaluation Panel Strategy

Report on the strategy for composing a well balanced evaluation panel supporting the PCP process over the duration of the PCP phases The report shall cover preferred membersrepresentatives of the panels as well as governance structure and outline the selection process from which the panel shall base their work This report deliver inputs for D42 ITT

Interim and final reports on dissemination and communication activities

Interim and final reports on project level dissemination and communication activitiesReported upon annually and at project conclusion at M12 M24 M36 M48 M57

Evaluation and impact report to award bids, phase 1

The deliverable includes final ranking list of the selected projects final scores and qualitative assessment per evaluation criterion per each received bid minutes of the evaluation meeting and information on the total number of bids received in particular the data of the winning tenderers and abstracts of the winning tenders WP2 with lead BIOEF actively provide input and support to this Deliverable

Report on OMC implementation and analysis, and definition of Innovation Gap

Including documents for the request of information input and figures gap between market solutions project challenge and process of developing the latter Relevant parts of this deliverable are delivered to D42 Publication of ITT

Report on ITT and contracts PCP phase 1

ITT of each phase including Contract award notice of upcoming PCP phase A report on the legal and contractual documents for the next phase including description of each phase work order of upcoming phase submission content and format process rules and information contract conditions and details type size of legal entity place of performance of contract activities logo and all necessary templates progress and end of phase reports for suppliers and contract notice published on OJEU

Preparation phase report

General summary of the work performed in the preparation phase such as developed strategies challenge definition and OMC implementation design and publication of ITT

Report on insights, needs and key challenges

Report on challenges identified by project participants including methods and processes describing how challenges were identified Including participants methods and analysis of input collection current and future needs earlier experiences and lessons learned buyers preferences focus groups summaries if applicable among other

User-Driven Design Guidelines

CareMatrix employs userdriven design principles and methods from its very beginning at project level and will ensure final users are part of the cocreation and codesign process of the solution offered by suppliers Guidelines for UserDriven Design will be prepared based on previous work in the field tailored to the project needs and ensure the users are involved and engaged in the solutions developed The produced report and methodology will be used in each pilot to ensure a continuous focus on user acceptance accessibility and trust in the digital solutions being developedThis report is related to outputs from reports D22 D32 D71 and will deliver necessary inputs for WP8

PCP Implementation Plan

Report on a developed Brief procurement Process guide for process support supporting all partners in the PCP process over the duration of the project Components of the report will be developed for the dual purpose of also being able to disseminate as applicable for an external audience

Evaluation report to award bids for phase 2

Process and outcome for the solutions in phase 1 Solution overview innovativeness of the solution completion satisfaction Components of the matched need of the buyers group will be described benefits obtained potential public sector modernization stability potential wider deployment commercialisation and other benefitsFurthermore the report provides RATE assessment including ranking list of projects selected for the next phase final scores and qualitative assessment per evaluation criterion per each received bid minutes of the evaluation meeting information on the total number of bids received in particular the data of the winning tenderers and abstracts of the winning tenders Including publishable brief of evaluation developed supported by IFIC WP7 leadThe Deliverable is supported primarily by members of the Evaluation panel BIOEF as lead of WP2 and Buyers group partners with VVHT as lead of WP5

Report on Open PCP call for tenders, publication of Invitation to tender (ITT) documents

Report describing the final Invitation To Tender documentation and its publication It covers final key challenge definition and framework for evaluation proposals addressing the challenge including evaluation and scoring framework tresholds tender eligibility price and IPR management and draft of contract notice The report shall also describe the process for developing the material and which methodologies were used in selecting the challenge definition WP2 led by BIOEF deliver content for report RS as Lead Procurer publish ITT

Dissemination and Communications Strategy

Report on the Dissemination and Communications Strategy of the project which will be drafted at the beginning of the project and updated every 12 months The communication plan will draw a comprehensive strategy of internal communication and several tools will be stablished to ensure a fluent interaction between partners The external communication and dissemination will contain the CD strategy for the project Its key points will be as follows outlining the objectives target audiences key messages branding standards communication channels dissemination tools planned dissemination activities materials and methods The strategy will also illustrate the plan for the assessment of dissemination of outcomes and the strategy to guarantee postproject exploitation of results Furthermore it will report on developed material and strategy for reaching wide dissemination of project purposes related to specific project activities such as Contract NoticesSpecific focus will be on identifying and mapping target audiencesStakeholders engaged early on in the project such as industry relevant for the OMC

Report on ITT and contracts PCP phase 2

ITT of each phase including Contract award notice of upcoming PCP phase. A report on the legal and contractual documents for the next phase: including description of each phase, work order of upcoming phase, submission content and format, process rules and information, contract conditions and details (type/ size of legal entity, place of performance of contract activities, logo), and all necessary templates (progress and end of phase reports for suppliers) and contract notice published on OJEU.

Data Management Plan

Report on the Projects Data Management Plan DMP developed for the project ensuring secure management of project data and results and optimal open research data strategies The DMP will be regularly updated over the duration of the projectThe DMP will be closely aligned with the Dissemination and Communications strategy produced in D71 Furthermore it will serve as input towards D42 ITT The plan will be produced primarily supported by IFIC VVHT SKANE LAN and OSIHUC

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