The information on this site is subject to a disclaimer, a copyright notice, rules related to personal data protection and a cookies notice
- Copyright notice
- Privacy Statement on the protection of personal data
- Why and how do we process your personal data?
- On what legal grounds do we process your personal data
- Which personal data do we collect and further process?
- How long do we keep your personal data?
- How do we protect and safeguard your personal data?
- Who has access to your personal data and to whom is it disclosed?
- What are your rights and how can you exercise them?
- Contact information
- Where to find more detailed information
The site includes information, and the software and media on which it is operated or contained, (individually and collectively the 'Information') which is made available by the Publications Office of the European Union (the Publications Office). Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.
However the Publications Office accepts no responsibility or liability whatsoever with regard to the material on this site. This material is:
Information of a general nature only which is not intended to address the specific circumstances of any particular individual or entity
Not necessarily comprehensive, complete, accurate or up to date
Sometimes linked to external sites over which the Publications Office has no control and for which the Publications Office assumes no responsibility
Not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).
Please note that it cannot be guaranteed that a document available online exactly reproduces an officially adopted text. Only the Official Journal of the European Union (the printed edition or, since 1 July 2013, the electronic edition on the EUR-Lex website) is authentic and produces legal effects.
It is our goal to minimise disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The Publications Office accepts no responsibility with regard to such problems, or the consequences thereof, incurred as a result of using this site or any linked external sites.
This disclaimer is not intended to contravene any requirements laid down in applicable national law nor to exclude liability for matters that may not be excluded under that law. Brexit content disclaimer.
© European Union, 1994-2020
Except where otherwise stated, downloading and reproduction, for personal use or for further non-commercial or commercial dissemination, of documents or information available on the CORDIS website are authorised subject to the condition that due acknowledgement is given as follows:
to the appropriate copyright holder: © European Union, [year(s)]
and to the source: CORDIS, cordis.europa.eu
The permission granted above does not extend to any textual or artistic material (drawings, photos, audio, video, etc.) on this site which is identified as being the copyright of a third-party. In these circumstances, authorisation to reproduce such material must be obtained from the appropriate copyright holders.
Materials provided by beneficiaries receiving EU funding may only be used according to the terms and conditions applicable to the respective grant.
If in doubt, any copyright queries regarding the re-use of CORDIS documents or information, shall be addressed by email to: email@example.com
Privacy Statement on the protection of personal data
The European Commission (hereafter 'the Commission') is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to processing operation 'CORDIS', undertaken by unit C.4 'EU Open Data and CORDIS' of the Publications Office of the European Union, is presented below.
Why and how do we process your personal data?
Purpose of the processing operation: Unit C.4 'EU Open Data and CORDIS' of the Publications Office collects and uses your personal information to disseminate the results of EU-funded research and innovation projects on CORDIS.
The service offers various functions for end users to identify themselves, to receive notifications and publications, and to publish information. Personal data is collected to allow the users to personalise their use of the service, in particular to receive email notifications and newsletters on new or updated information, to publish news and event articles, to receive postal delivery of publications and be invited to participate in surveys or quizzes.
Your personal data will not be used for any automated decision-making including profiling.
The contact details of participants in EU-funded research and innovation projects may also be made publicly available on CORDIS to support contact between research actors and the exploitation of research results. This data is covered by data protection record DPR-EC-01024 (Grant management) for the FP7 and Horizon 2020 framework programmes.
CORDIS uses EU Login, the European Commission’s Identity Management Service, for authentication. Personal data stored by EU Login is subject to a separate privacy statement and is covered by DPR-EC-03187.
For users who contact the CORDIS helpdesk, record DPR-EC-00493 describes how personal data is handled.
On what legal grounds do we process your personal data
We process your personal data, because:
- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body;
- processing is necessary for compliance with a legal obligation to which the controller is subject;
- you as the data subject have given consent to the processing of your personal data for one or more specific purposes.
Additional legal bases for the processing:
- Regulation (EU) No 1291/2013 of the European Parliament and of the Council of 11 December 2013 establishing Horizon 2020 - the Framework Programme for Research and Innovation (2014-2020)
- Commission Decision 2006/291/EC, Euratom of 7 April 2006 on the re-use of Commission information
- Decision 2009/496/EC, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union
Which personal data do we collect and further process?
In order to carry out this processing operation, unit C.4 "EU Open Data and CORDIS" of the Publications Office collects the following categories of personal data (*=mandatory):
To register as a CORDIS user, you must first have created and signed into your EU Login account.
CORDIS profile: first name*, last name*, email address* (copied from EU Login), language preference*, organisation type, role in the organisation, domains of interest, participation in EU programmes.
CORDIS Wire: Contact person: title, first name, last name, email address and phone number; Organisation details: organisation name*, organisation website, street address, postcode, city, and country*
Postal subscriptions: first name*, last name*, organisation name, street address*, postcode*, city* and country*.
Surveys and quizzes: name, email address, nationality, location, postal address, social media accounts.
The provision of personal data is mandatory in order to benefit from the requested services.
How long do we keep your personal data?
Unit C.4 'EU Open Data and CORDIS' of the Publications Office only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for the duration of your activity in the site.
Your personal data will be deleted if you do not log in for 2 years.
How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the General Data Protection Regulation (‘GDPR’ Regulation (EU) 2016/679).
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the 'need to know' principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
The public CORDIS website and repository are hosted in the European Union by an external contractor of the Publications Office, under contract 10659 signed with the consortium of Intrasoft International S.A and Everis Spain S.L.U. of 2b rue Nicolas Bové, L-1253 Luxembourg, bound in particular by articles II.8 and II.9 regarding confidentiality and protection of personal data.
What are your rights and how can you exercise them?
You have specific rights as a 'data subject' under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).
You have consented to provide your personal data to Unit C.4 'EU Open Data and CORDIS' of the Publications Office for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under heading 10 below) in your request.
Your requests will be handled within a maximum of 10 working days.
- The Data Controller
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, Unit C.4 'EU Open Data and CORDIS' of the Publications Office, firstname.lastname@example.org
- The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (email@example.com) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
- The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (firstname.lastname@example.org) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
Where to find more detailed information
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to them. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00459.
When you visit this website, we place small files called cookies on your computer or mobile device. They enable the website to remember your actions and preferences over a period of time.
CORDIS uses the following first party cookies:
PHPSESSID : This is the session identifier of the PHP web server to keep track of the user across web pages. It is deleted when you close your browser.
XSRF-TOKEN is a random string to protect the website against certain types of attacks. It expires after 8 hours or is deleted when you close your browser.
Cordis[*] : You must accept these cookies if you want to log into CORDIS. They allow the website to keep track of your user session, authentication and language preference. They expire after 8 hours.
WT_FPC : This cookie uses a random ID to determine whether you are a returning visitor or a first time visitor. It is used by our Webtrends web analytics tool that helps us to better understand how the website is being used and to improve how it works. The cookie expires after 2 years.
CORDIS also uses Europa Analytics, which uses these cookies listed under Analytics cookies.
If you log into CORDIS, the EU Login service sets these cookies listed under Identity Management Service.
We do not permit the use of third party cookies and we do not use third party services on our website that send cookies to the users.
The cookie-related information is not used to identify you personally and the data collected on your browsing behaviour on our website is kept in secure conditions.
You can control and/or delete cookies as you wish. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit and some services may not work.