The work that was described in the proposal as work package 2 has been completed. The following activities were carried out:
1. Administrative support. A register was kept of ZEP’s members, ZEP’s bodies and ZEP’s relations, providing a communications channel through which others can contact ZEP and its members 24/7. Correspondence was maintained between ZEP and its sponsors and target audience and maintaining a data repository of reports, statements, correspondence for ZEP and its bodies;
2. Facilitating activities of ZEP bodies and members. These activities were provided on a demand driven basis. Meetings and telephone conferences were supported by developing an agenda, collecting and disseminating preread, making available meeting locations and providing telephone conference facilities. Minutes were taken and, for some agenda items, an active contribution was provided.
3. Participation in ZEPs activities. These activities were provided on a demand driven basis as part of the preparation of ZEP's meetings and telephone conferences.
4. Internal communication and coordination. A home page and a member section of the website were maintained, frequent calls with the ZEP chairman were held, and ad hoc coordination activities were undertaken.
5. Financial management. ZEP-C contracted and managed a book keeping company, managed the invoicing, prepared periodic budgets, carried out payment and developed and presented regular financial reports to AC and ACEC.
The work that was described in the proposal as work package 3 has been completed. The following activities were carried out:
1. Information was gathered: monthly intelligence reports were disseminated
2. The ZEP messages were developed: The ZEP messaging document that contains the ZEP messages was maintained.
3. ZEPs communications activities and strategy were coordinated: Biweekly a regular strategic counsel was held with ZEPs ERG
4. Engagement activities of ZEPs chairman were supported by organizing quarterly engagement programmes in which chairman met with relevant stakeholders in Brussels and member states.
5. Ad hoc support to the press was provided.
The work that was described in the proposal as work package 1 has been completed. The following activities were carried out:
1. Coordination of activities of ZEP15 team members, including regular calls with the chairman.
2. Maintaining quality control: monitor whether the activities of the team meet the expectations of the client (the ZEP AC and the sponsors of the secretariat).
3. Reporting to sponsors and in particular to the European Commission.
