TEAMWORK ensured the good coordination supervising the implementation of the conference, all the logistical activities, services and all staff involved, all deliverables in terms of quality, costs and deadlines.
TEAMWORK designed the visual identity and the layout of all branded conference materials validated by DG RTD (conference kits, signposting, badges, event registration portal, brochure, notepads…).
TEAMWORK was in charge of sending the invitations to the participants and speakers, the registration process, travel and accommodation for the sponsored participant according to EC regulations.
TEAMWORK also selected various local providers from Luxemburg according to quality/price ratio (i.e. catering at the EIB venue, local transfers from the airport/train station, venue to host the gala dinner, catering for the gala dinner, hotel to accommodate sponsored participants and speakers, floral decoration for the evening side-events, musical animation at the gala dinner, etc.) and hired ad-hoc staff: interpreters, hostesses and a photographer.
Third parties have been involved in the project.
Scholz & Friends is a subcontractor of TEAMWORK for the communication activities and has been selected to promote the Innovative Enterprise Conference and has been involved for media services providing press services to journalists that attended the event, media monitoring, development and implementation of a digital media strategy, advertising the conference in international and national diaries.
The services from a rapporteur have been also subcontracted to provide reporting on this Conference, on the basis of laying out the discussions, conclusions and open questions identified during the Conference.
