The CoCirculation2 has announced on TUBITAK main website on the June 12.2018. PR-activities have been carried out ‘virtually’, via the CoCirculation2 website. TÜBİTAK also used its databases like ARBİS to send out e-mails to promote CoCirculation2.
The program website provided a List of Partner Organizations and contact details of the Call Secretariat, and contains all program documentation. The call secretariat made sure the website has kept up to date, revisions and changes have applied and the application dates of calls announced on the website. TÜBİTAK have prepared a dedicated CoCirculation2 Guide for Applicants. The GfA has updated based on the requirements of the programme for second Call.
The eligibility checks has carried out by the Call Secretariat via the eBİDEB Portal, on anonymous proposals and according to the eligibility criteria listed in call text and announced on the website. 124 proposals fulfil the eligibility criterion in 1st call and 179 for the second call. The Call Secretariat nominated the experts based on the match between the research fields of the submitted proposals and the expertise of the experts. Prior to each evaluation process, the Call Secretariat gave a briefing to the experts. Each expert has written an Individual Assessment Report (IAR), and submit that to the Panel Management System (PMS) expert intranet. Following the submission of the assessment reports, the experts were invited to finalize the evaluation process through participating in consensus meetings. Experts are attended to a face-to-face meeting at TÜBİTAK Headquarters. Each selection committee had an appointed Chair who is an experienced expert or a TÜBİTAK staff member. One independent expert in each selection committee acted as a rapporteur for summarizing the comments, scores and consensus of the experts, and drafting the final Evaluation Summary Report (ESR). Call Secretariat accumulated all final scores in one overall Ranked List of the proposals. For the first call the threshold for the granting was determined as 4,40 (or 88 out of 100) and 10 of the 123 proposals were above the threshold. For the second call the threshold for the granting was determined as 4,45 (or 89 out of 100) and 30 of the 179 proposals were above the threshold. The eBİDEB portal used as a main tool to inform applicants. The eBİDEB portal kept up to date at each step of the process. All applicants regardless of the results provided with an Evaluation Summary Report (ESR), which comprises full feedback of the selection committee and the (anonymous) comments. 5 of 6 researchers supported in call 2018 completed their first term of projects, their progress reports evaluated and approved by independent experts.
During the 3rd call, 238 applications were received 220 proposals were accepted for the scientific evaluation. The threshold was determined as 4.50 for main list and 4.35 for reserve list. Hence, 37 proposals over the grant score were entitled to be granted and following 9 proposals were accepted as the reserve list. As the last 2 proposals had the same score, 9 proposals were listed in the reserve list. In this call 37 proposals were chosen for grant, in total 72 proposals were entitled to be granted.
During the 4th call, 152 applications were received from 36 different countries. Threshold was determined as 4.19 for main list and 4.11 for reserve list. Hence, 31 proposals over the grant score were entitled to be granted and following 8 proposals were accepted as the reserve list. In total 94 projects were supported.
