This reporting period covers months 10-48 of the project, in which phases I, II, and III have been active, preceded by an evaluation of the Call for Tenders. This is reflected in activities organised in WPs 3, 4, 5, 6, 7. In addition, horizontal WPs 8 and 9 have been active throughout the project, and a task related to updating the technical specifications in WP1 was also active.
The Call for Tenders was published on 17 August 2020 and was open until 13 November 2020 (WP3). A total of 17 valid tenders were received and evaluated in the period 16 November – 11 December 2020. 16 tenders were led by SMEs, and 2 by large enterprises. Based on the evaluation, five tenders were selected to proceed in the PCP and were granted a framework contract and a specific contract for phase I.
During the contracting phase, a potential conflict of interest was identified and thoroughly analysed, including advice from HaDEA. The exhaustive investigation, leading to an exclusion of the concerned tender, has been documented in D3.1 and also presented at a project review meeting with the EC in April 2021, which confirmed that the approach was necessary and proportional to the possible risks involved should the matter have not been sufficiently investigated.
Phase I (WP4) lasted three months (March-May 2021) and consisted of an updated solution design informed by the evaluation comments made by the Buyers Group. The updated offers (both technical and financial for the next phase) were evaluated by the Buyers Group again, leading to the selection of three suppliers for phase II.
Phase II (WP5) focused on the prototype testing of the three solutions in two iterations in the period June 2021 – January 2022. Via dedicated face-to-face meetings end-users (patients and healthcare professionals) were able to interact with the prototypes and provide feedback to the suppliers. Together with this feedback and the offers for the next phase, after an evaluation by the Buyers Group, two supplier solutions - HyperHealth and HSmartBPM - were selected to proceed to the next phase.
Phase III (WP6) focused on the finalisation of the prototypes and preparation for a piloting. All necessary hardware and software installations were performed in the period February-June 2022. The two fully implemented systems were then piloted for a minimum of eight months per pilot site (with varying pilot timelines, as shown below). A 6-month project extension was obtained to ensure that the pilots can complete their duration according to the Grant Agreement.
The pilots were evaluated (WP7) as technology trials in the period August – September 2023, with detailed results available in D7.5 and exploitation plans available in D7.6. Throughout the project, results were disseminated widely (WP8) and the project was coordinated and implemented according to the workplan (WP9).
