In order to organise EUCYS, the work plan consisted of seven distinct work packages.:
The work package 1: “Management of the project & HR” included all aspects concerning the management of the project, the relation with the European Commission, and the points related to the team (recruitment, coordination, etc.);
The work package 2: “Participants & Jury” included all aspects concerning the registration and coordination of the participants, their escorts and the jury members as well as the selection process;
The work package 3: “Organisation of the contest” included all aspects concerning the technical aspects of the event including the venues selection, the set up, the services such as catering, local and international transports and accommodation;
The work package 4: “Scientific, social & cultural programme” included all aspects related to the organisation of the programme and all activities including the opening and awards ceremonies, the social activities such as the ice breaking time and the cultural activities such as the visit of Brussels and the Belgian dinner;
The work package 5: “Communication, Press & Media” included all aspects related to the plan of communication and its application together with the management of the social network and the relation with the press;
The work package 6: “Partnerships and VIPS” included all aspects related to action with partners and the VIPs to support and join the event;
The work package 7: “Ethics requirements” ensured the compliance with the ethics requirements with a specific attention at respecting the GDPR principles..
The overall project had a total duration of 16 months from September 1, 2022 to December 31, 2023.
